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Registrar

Document Certifications, Authentication, Apostille

 

Registrar's Office New Hours of Operation

What is an "Apostille" or "Authentication?"

For a description, please visit http://www.dos.ny.gov/corps/apostille.html

Where can I have my documents authenticated for an Apostille?

Documents eligible for authentication may be presented at the Registrar's office, A-102 during regularly scheduled business hours.

What documents are eligible for an "Apostille" or "Authentication?"

  • A copy of your original diploma (must present original diploma for copies to be made)
  • Official transcript (must request a new copy at time of inquiry)
  • Certification of Enrollment Letter
  • Course descriptions

How do I obtain an Apostille or Authentication?                 

  • The Registrar authenticates your document(s) with a statement that the documents are "true and correct." Please make sure you have all original documentation in your possession at the time of your request
  • The Registrar will notify you when your forms are available for pick up.
  • You will then be directed to a campus Notary Public who will notarize the documents.  The Notary may charge you a nominal processing fee.
  • You then take the notarized document(s) to the County Clerk's Office (The County Clerk must reside in the same county of the Notary Public who witnessed your document(s) )
  • For the County Clerk's Office in your borough and for more information on this process , please visithttp://www.dos.state.ny.us/corps/apostille.html

Can I mail the documents or do I need to make an appointment?

  • So that we can accommodate your requests in a timely manner, we ask that you either mail the original documents or drop them off for processing. You may mail your document(s) to:
The City College of New York
The Registrar's Office
160 Convent Avenue, A-102
New York, NY 10031

How long does the process take?

  • Documents submitted in person can take up to 3-5 business days.
  • Documents submitted by mail may take longer. To assist our office in processing your document(s) in a timely manner, you may wish to include a contact number or email address so that we may contact you should any questions arise.
  • This process takes a considerable amount of time, especially if the Apostille is being mailed to a foreign country, sometimes as long as a month.

Is there a fee to have my documents authenticated?

  • The College does not charge a fee. However, if an official transcript is one of the documents you wish to have authenticated, then you will be required to pay a transcript fee. Please go here for more information on requesting a transcript.
  • For other processing fees that are not associated with the College, please visit NYS Department of State athttp://www.dos.state.ny.us/corps/apostille.html
  • The notary may charge you a fee.

What if I am out of the country and cannot come in to have my documents authenticated?

You may have someone act on your behalf in having your document(s) authenticated. That person must bring in:

  • A written and signed authorization letter from you (include in the document(s) - name, documents to be authenticated and contact information)
  • A photo copy of the your passport
  • The person acting as your proxy must present a valid government issue photo ID.

How can I check the status of my document(s)

To check the status of your document(s), please call 212-650-7852 or email registrar@ccny.cuny.edu