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Content Management System Training

Migrating your site

When migrating your old website from the previous to the new design these guidelines will help you avoid formatting pitfalls and will result in a more useable site for your visitors and a more manageable site for your deparmment. It will also allow the Office of Communications and Marketing to provide you with timely support.

  1. Do not paste directly from the old rich text editor (RTE) into the new (RTE).

    Content in the old text editor may have source formatting applied that can cause inconsistent display and result in content manipulation difficulties for you, the content editor.  Also, established links to other web pages and documents inside the CMS will not function correctly in the new RTE.   When taking content from the old site,  copy the content from the old page and paste it into notepad (PC) or textedit (MAC)  as our video training details.  This will clean the content of all formatting and code. Then paste that filtered content into the new RTE.  In the new RTE, reestablish any links and formatting as you desire.

  2. Save pdfs and documents appears on your old site to your computer, then reupload them through the new RTE.

    If you are linking to pdfs and other files in your old site, these documents will need to be added to your new department website.  Do NOT simply link to your pdfs on the old site.  These files must be saved onto your computer and then reuploaded to the CMS.  Please consult our video training regarding how to upload files to the CMS.

  3. Take this opportunity to reexamine the information architecture of your website.

    Migrating your existing website into the new design gives your department a fresh opportunity to examine how you organize information on your website.  You know your content best and have the ability to adjust the local navigation of your website as you see fit.  The accordion menu navigation of your site, allows deep views into the hierarchy of information, expanding to show three levels of information organization.  Observe the following as you build-out your site:

    1. Combine content and reduce page count. If you have small chunks of content that relate to each other, rather than creating many separate pages for each piece of content, add them to a single page with separate headers labeling each portion of content.  Grouping small snippets o information, in this way, will reduce the number of mouse-clicking for the user and will reduce the number of pages you need to manage.
    2. Keep the your navigation structured and clean. Do not overpopulate your navigation with too many top-level navigation links.  We recommend no more than 8 main links at the top level.  Use the expandable capability of the accordion menu to group pages that communicate similar information under one, common descriptive label.  Make these pages level 2 or 3 items under the main navigation label.
    3. Don't replicate content. Do not attempt to replicate the content other areas of the website outside of your department, link to those resources instead. For example, if another area of the site has a list of links you wish to share,  link to that page on your page, do not attempt to recreate those links; this will cut down on your maintenance, and, more importantly, will not produce competing and potentially confusing duplicate content for visitors to our website.