Employee Time and Leave Summaries

Classified Managerial

Executive Compensation Plan (ECP)

Annual Leave

Employees in the Executive Compensation Plan earn 25 workdays per year of annual leave. The annual leave year runs from September 1 - August 31. You may accrue up to 50 days of annual leave.

At the end of the annual leave year, any annual leave accumulations above the 50 day cap will be removed from the record and thereafter may not be used. There is no compensation for unused annual leave in excess of 50 days in the event of discontinuance, resignation, or retirement. Exceptions to this policy will be made only when a senior executive requires an employee to forego all or part of his or her annual leave because of extraordinary circumstances.

Temporary Disability (Sick) Leave

Each year, you will earn 20 calendar days of temporary disability leave exclusive of Saturdays, Sundays, and authorized holidays and recesses. The unused portions of temporary disability leave can be accumulated to a maximum of 160 calendar days. Sick leave is earned only after a full month of service and no accruals are granted for service of less than a calendar month.

• Employees are allotted 20 days per year and accrue on a monthly basis.
• 20 days/12 months per year = 1.667 days per month. Maximum accrual is 160 days.

Employees who are absent from work for more than 5 consecutive days due to illness must file Family Medical Leave Forms with the Office of Human Resources.

Unscheduled Holidays

There are typically 4 unscheduled holidays (personal days) during the period September 1 - August 31 of each year. Unscheduled holidays may not be carried over to the next year. Newly hired employees receive a pro-rated amount of unscheduled holidays, based on their start date, during the first annual leave year of employment.

Bereavement Leave

Employees may take up to 4 days for the death of an immediate family member as defined below: Immediate family shall be defined as spouse, domestic partner, parent, step-parent, father-in-law, mother-in-law, child, stepchild, sibling, grandparent or grandchild

Jury Duty

Employees who are required to serve on a jury, or are required to report to Court in person in response to a jury duty summons, or are required to report for jury examination, or to qualify for jury duty, shall receive their regular salary during such absences provided that they remit to the University an amount equal to the compensation received by them, if any, for jury duty. Submission of Certification of Jury Duty Service is required along with timesheet for time served to be honored

Employee Time and Leave Summaries:

Full-Time Classified (White Collar)

Full-Time Classified (Blue Collar)

Holidays:

There are thirteen (13) regular holidays: 

• New Year’s Day
• Martin Luther King Jr.’s Birthday
• Lincoln’s Birthday
• Washington’s Birthday (also referred to as Presidents’ Day)
• Memorial Day
• Independence Day
• Labor Day
• Columbus Day
• Thanksgiving Day
• Day after Thanksgiving Day
• Christmas Eve
• Christmas Day
• New Year’s Eve

Unscheduled holidays are allotted at the beginning of the leave year, and employees typically receive four (4) unscheduled holidays each year. The annual leave period of all employees is September 1st – August 31st. Employees should use their leave accruals within this period.

Annual Leave

Sick Leave

Employees are allotted 12 days per year and accrue on a monthly basis.

There is no maximum accrual.

Employees who are absent from work for 3 or more consecutive days due to illness are required to bring in a note from their health care provider. Employees who are absent from work for more than 5 consecutive days due to illness must file Family and Medical Leave forms with HR. 

Bereavement Leave

An employee may be excused without charge for a period of up to four (4) days when a death occurs among members of the employee’s immediate family, as provided in the applicable leave regulations.  Immediate family shall be defined as spouse; natural, foster, or step parent; mother-in-law; father-in-law; natural, foster, or step brother; natural, foster, or step sister; natural, foster, or step child; grandchild; any other relative residing in the same household; Domestic Partner of the employee and a child or parent of the Domestic Partner or any other relative of the domestic partner residing in the same household.

Jury Duty

Employees who are required to serve on a jury, or are required to report to Court in person in response to a jury duty summons, or are required to report for jury examination, or to qualify for jury duty, shall receive their regular salary during such absences provided that they remit to the University an amount equal to the compensation received by them, if any, for jury duty. Submission of Certification of Jury Duty Service is required along with timesheet for time served to be honored.

HEO Series and Non-Teaching

Annual Leave

For persons employed full-time in the College Laboratory Technician title series, the HEO title series, and the Business Manager title series prior to January 1, 1988, and all persons employed as Research Associates there shall be 25 work days per year of annual leave.

Persons employed full-time in the College Laboratory Technician title series, the HEO title series, and as Research Assistants on or after January 1, 1988, shall accrue annual leave at the following rates: 

Effective August 31, 1988, the maximum accrual of annual leave for members of the non-teaching instructional staff shall not exceed forty-five (45) working days as of August 31 of any year; provided, however, that any staff member who as of August 31, 1987 has accumulated annual leave in excess of forty-five (45) working days shall have a personal accrual maximum equal to the number of days accrued as of August 31, 1987. The annual leave balance in excess of forty-five (45) working days or in excess of the personal accrual maximum as of August 31, 1987, will be deducted from the employee's accrual balance on each August 31, at the close of business, unless the procedure set forth below has been followed:

1) Not later than March 1, any employee who will have an annual leave accumulation in excess of forty-five (45) days or in excess of the personal accrual maximum unless sufficient annual leave time is taken prior to August 31, shall submit to the head of the office a written request to use such excess annual leave before the end of the current annual leave year (September 1 through August 31). The office head shall, in writing, approve the annual leave request or, if the needs of the office so require, offer an alternate annual leave schedule within the current annual leave year.

2) If the head of the office has denied the request and has not offered an alternative plan or has not acted by April 1, the employee shall submit a written request to the senior executive(s) designated by the President of the College who will, in writing within 30 calendar days of receipt of the employee's request, approve the annual leave, provide an alternate plan for use of the excess time, and, if there are compelling institutional reasons, approve a carry-over of excess annual leave time.

Members of the instructional staff who are employed full-time in the Registrar title series prior to January 1, 1988 and who continue in Registrar series titles after January 1, 1988 shall continue to accrue annual leave at the rate at which it was accrued on December 31, 1987, as long as they remain in Registrar series titles or a HEO series title, except that if the employee is appointed to a higher HEO series title in the rank of Higher Education Associate or full Higher Education Officer, the employee shall accrue annual leave as though such employee had been in a HEO series title on December 31, 1987.

All employees in the College Laboratory Technician and HEO title series who were employed prior to September 1, 1969, shall suffer no loss or diminution of prior vacation privileges, except as provided in Sections 14.2a and 14.9 of PSC-CUNY agreement hereof.

Should a staff member resign, retire, or die, the college will compensate the employee or the employee's estate for the actual balance on record as of the last date of employment. In the case of an employee whose original date of appointment to a full-time position on the instructional staff is January 1, 1988 or later, payment shall be for not more than forty-five (45) days or the actual accrual, whichever is less, unless an accrual in excess of 45 days has been approved in accordance with the provisions of Article 14.9 of the PSC-CUNY agreement.

Sick Leave

Each year you earn 20 calendar days of temporary disability leave exclusive of Saturdays, Sundays and authorized holidays and recesses. The unused portions of temporary disability leave can be accumulated to a maximum of one hundred and sixty (160) calendar days. Sick leave is earned only after a full month of service and no accruals are granted for service of less than a calendar month.

Employees who are absent from work for more than 5 consecutive days due to illness must file Family and Medical Leave forms with HR. 

Unscheduled Holidays

There are four (4) unscheduled holidays (personal days) during the period September 1 – August 31 of each year. Unscheduled holidays may not be carried over to the next year.

Bereavement Leave

Pursuant to the collective bargaining agreement between The City University of New York and The Professional Staff Congress/CUNY (2010-2017):

Section 14.8 provides as follows: All full-time instructional staff members shall be entitled to up to four days of paid bereavement leave for a death in the immediate family (defined as spouse, domestic partner, parent, step-parent, father-in-law, mother-in law, child, stepchild, sibling, grandparent or grandchild). Proof of bereavement shall be provided upon request made by the department chair, supervisor, or the College Human Resources Department. Instructional staff members shall notify their department chair or supervisor of the need for the leave as soon as possible.

Jury Duty

Employees who are required to serve on a jury, or are required to report to Court in person in response to a jury duty summons, or are required to report for jury examination, or to qualify for jury duty, shall receive their regular salary during such absences provided that they remit to the University an amount equal to the compensation received by them, if any, for jury duty. Submission of Certification of Jury Duty Service is required along with timesheet for time served to be honored.

Hourly Classified Employees

College Assistants

Annual Leave:

Only instructional staff members employed as Librarians or Counselors will accrue annual leave time.

For full-time teaching members of the faculty who have taught for a full year the period of annual leave is from the day subsequent to the June commencement until the thirtieth of August following such commencement or an equivalent consecutive period.

For members of the Instructional Staff who, prior to January 1, 1988, are employed full-time as Librarians and who continue to be employed as Librarians there shall be 30 work days of annual leave.

Members of the Instructional Staff who are employed full-time as Librarians on or after January 1, 1988 shall accrue annual leave at the following rates:

For instructional staff members who, prior to September 1, 1998 were appointed or assigned full-time as Counselors or to other student personnel assignments, except those in the Higher Education Officer series, the period of annual leave shall be from the day subsequent to the June commencement of each college until the thirtieth of August following such commencement or an equivalent consecutive period.

Members of the instructional staff who are appointed or assigned full-time as Counselors or to other student personnel assignments on or after September 1, 1998, except those in the Higher Education Officer series, shall accrue annual leave at the following rates:

Sick Leave:

Each year you earn 20 calendar days of temporary disability leave exclusive of Saturdays, Sundays and authorized holidays and recesses. The unused portions of temporary disability leave can be accumulated to a maximum of one hundred and sixty (160) calendar days. Sick leave is earned only after a full month of service and no accruals are granted for service of less than a calendar month.

Unscheduled Holidays:

Only instructional staff members employed as Librarians or Counselors will accrue unscheduled holidays. There are typically four (4) unscheduled holidays (personal days) during the period September 1 – August 31 of each year. Unscheduled holidays may not be carried over to the next year.

Bereavement Leave:

Pursuant to the collective bargaining agreement between The City University of New York and The Professional Staff Congress/CUNY (2010-2017):

Section 14.8 provides as follows: All full-time instructional staff members shall be entitled to up to four days of paid bereavement leave for a death in the immediate family (defined as spouse, domestic partner, parent, step-parent, father-in-law, mother-in law, child, stepchild, sibling, grandparent or grandchild). Proof of bereavement shall be provided upon request made by the department chair, supervisor, or the College Human Resources Department. Instructional staff members shall notify their department chair or supervisor of the need for the leave as soon as possible.