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Civil Engineering

Overtally


WHAT IS OVERTALLYING?

Overtallying is the process of signing up on a waiting list for a course, once no more seats are available (i.e., the 1st limit has been reached).

All CE courses have a 1st and 2nd registration limit. These limits are based on the size of the classrooms at CCNY or the CE labs. They are shown on the schedule posted in the glass case and on the CE website. Students can register for a course through eSIMS/CUNY First only until it fills up to its 1st limit. After then, students have to overtally to get into the course.

HOW TO OVERTALLY FOR ANY CE COURSE

In an effort to reduce confusion, overtallying is now done the same way for all CE courses: ONLINE using the link below.Do not ask instructors to be placed on their overtally list! Filling out the online form is the only valid way to overtally.

Students may overtally for a course, after the 7th day of registration, and only once a section in the course has been filled to its 1st registration limit (i.e., number of available seats = 0).

The overtally online form will be opened 7 days after the start of registration at noon and will close 7 days later. If you do not overtally in this period, you will not be processed in Group 1 even if you are in Group 1 (see section about CE overtally policy). So, please overtally ontime in order to best position yourself to get into the course(s) you want!

OVERTALLY HERE by selecting this link or pasting it into your browser: https://www.surveymonkey.com/s/QXXTJKV

If you need or want a particular section of the course you are overtallying for, please specify it on the overtally form. If this pertains to you but you forgot to specify it on the form, please email Prof Wittig with "Overtally form section needed" in the subject line. We will make every attempt to place you into the section that you prefer.

WHY DOES CE HAVE ITS OWN OVERTALLY POLICY?

For many courses, there are more students trying to register for the course than there are available seats. The enrollment in the CE program has been steadily increasing over the years, and many of the classrooms on campus are not large enough for the number of students who want to take the class. To address this, the CE department offers more sections of each course or offers the course more frequently if faculty are available to teach these additional offerings. In some cases, faculty are not available to teach additional offerings because of their other responsibilities to the college, to conduct research and mentor students.

For particular classes, there are many more students trying to register for a course than there are seats. For CE 231 and CE 332, this occurs because some students fail and have to repeat these particular courses, probably because of the newness and challenge of these low level CE courses (relative to high school or non-engineering courses). For CE 365, CE 372 and CE 474, this occurs because both CE and ESE students are attempting to enroll in the courses.

The eSIMS/CUNY First program prioritizes students with more credits (i.e., those students who have already attempted the class once) for registration. It does not distinguish between CE students and other students. It also does not know what a student's specialization is, to know that they need to take their core courses pertaining to their specialization earlier than other students do. As a result, some CE students who have never taken or attempted a course before, and who need the course at that time, are unable to register for the course.

After hearing many grievances about these problems, the CE department implemented an overtally method to reprioritize students for registration, that is intended to be fairer than how eSIMs/CUNY First works. Now, CE students who have never taken a particular course before, who require the course sooner than other students because of their specialization, and who are in good standing and have no stops on their record, have the highest priority for the remaining seats available (i.e., between the 1st and 2nd limits). Available seats will be filled in order of priority, which is described next.

THE CE OVERTALLY POLICY

Warning: If there is a suggestion of dishonesty in how an overtally form is filled out, the student will be asked to explain the matter. If it is truly a matter of dishonesty, the student will be placed to the bottom of their priority group.

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GROUP 1: Highest priority

CE students in good standing, with no stops on their record, and:

1st: Who are within 2 semesters of graduation (i.e., have completed a graduation check and are registered for all other courses required for graduation) or who need the course in order to be able to take their specialization core and elective courses in time for graduation.

2nd: Who are taking the course for the first time and who were on the waiting list during the previous semester.

3rd: Who are attempting to register for the course for the first time.

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GROUP 2: Middle priority

CE students in good standing, with no stops on their record, and:

4th: Who are new transfer students.

5th: Who have started the course a maximum of one time but withdrew from or got a failing grade in the course.

6th: Who have withdrawn from or got a failing grade in the course more than once– the larger number of withdrawls and fails results in lower priority.

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GROUP 3: Lowest priority

CE students who have no stops on their record, and:

7th: Who have satisfied their academic probation contract, if they are on one in the current semester.

All other students who are in good standing, with no stops on their record, and:

8th: Who require the course (i.e., the course is required in their curriculum).

9th: Who do not require the course (i.e., the course is an elective in their curriculum).

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Other factors that will be taken into consideration when setting priority, include:

  • The order that they overtallied in
  • International students who need to be registered full time
  • Students on financial aid who need to be registered full time

HOW STUDENTS WILL BE PLACED INTO COURSES AFTER THEY OVERTALLY

Once you have overtallied for the course(s) you need, you are done. We will take it from there.

Students who have overtallied are placed into the courses, up to the 2nd limit, based on their academic priority. Our goal is to accommodate all students – regardless of their priority group. But, if we can't do this for some reason, then using this approach allows us to ensure seats to students who have never taken a class before and graduating seniors who need the course to graduate on time. The academic priority is described at the bottom of this page.

  • GROUP 1: Highest priority

This group will be processed by the Friday following the day that the "course withdrawal period ends" on the academic calendar.

  • GROUP 2: Middle priority

This group will be processed by 14 days following the "last day for grade submissions" on the academic calendar.

  • GROUP 3: Lowest priority

This group will also be processed by 14 days following the "last day for grade submissions" on the academic calendar.

If you have not been registered into the course you overtallied for (which you can check yourself in eSIMS/CUNY First) by the processing date for your group, this means that the class is full and we were unable to accommodate you.

Students will NOT be notified by phone or email if they have been registered for a class they were on an overtally for. Rather, we expect students to check eSIMS/CUNY First around the time when overtallied students will be placed in the courses (see above).

IMPORTANT REMINDERS FOR STUDENTS PERTAINING TO OVERTALLIES

Getting onto an overtally does not guarantee that the student will get into the course!

Please be patient and wait until your processing date. Please DO NOT EMAIL your faculty or your advisors to explain your particular situation or to check on the status of your request will have no effect on your chance of getting into a class (although it may make them feel like they are being harassed). We will be unable to complete our job on time if we are busy answering your emails and phone calls. Please know that placing you in a class is our top priority during this time of the semester.

A handful of seats will be set aside for students who are not in good academic standing (i.e., has a QPA or GPA stop, and/or is on an academic contract), since they are unable to register for classes until after registration.

It is EXTREMELY important that students:

  • Overtally for classes during the registration period, as soon as the student realizes the course has no more seats available.
  • Take care of any non-academic stops on their record (e.g., bursar, library) in advance of registration, so that the stops don't prevent them from being able to register in classes.
  • CheckeSIMS/CUNY First to see if they've been registered for a class, since students will not be notified by phone or email if they have been registered for a class they were on an overtally for.
  • Check their CITYMAIL email and phone periodically, since students might need to be contacted about a question that affects their registration; If students don't respond promptly, their seat will be give to someone else at lower priority.