WHAT IS OVERTALLYING?
Overtallying is the process of signing up on a waitlist to get into a CE course that is “closed”. This is the only way for CE students to get into CE 231, CE 332, or sections of CE 365 or CE 474 for ESE majors. For any non-CE courses, you must speak with the chair of the department that conducts the course to get on his/her waiting list.
Courses are “closed” when the registration limit (in CUNY First) has been met. However, this may not mean that there are no seats left in the course because we may be able to open a second section, etc, to meet the needs of the overtallying students. So, it is always a good idea to overtally for a class you want.
We will make every attempt to accommodate every student who wants to get into a CE class.
Note: Students MUST enroll in the classes they have been given permission for within 1 week of being notified, or risk losing their seat in the class. See section on “how to enroll” below for more details.
WHEN TO OVERTALLY
The overtally for all students opens 2 days after grades have been posted, and closes 1 week later. For Fall 2015 classes, the overtally opens on June 1st at 10am, and will close June 8th at 10am.
You must overtally during this time period, or we may not be able to accommodate you. If you overtally ontime, it is very likely that we will be able to accommodate your request, and therefore you should schedule your other classes to fit with the overtallied CE classes.
If you do not overtally ontime, you will not be processed in Group 1 even if you are in Group 1 (see Info For Students/Overtally Approach on the CE website). So, please overtally ontime in order to best position yourself to get into the course(s) you want!
If you are on probation, you should still overtally during this week. You should also meet with an advisor in the Dean’s office (ST 209) during the week of the overtally to have your contract reviewed, since you won’t be able to register for any CE courses without permission from the Dean.
If you have a special circumstance that will prevent you from being able to enroll in the 1 week window (see below), like not having computer access or being out of the city during those weeks, please indicate this on your overtally form.
Warning: If there is a suggestion of dishonesty in how the overtally form is filled out, the student will be asked to explain the matter. If it is truly a matter of dishonesty, the student will be placed to the bottom of their priority group.
IF YOU MISS THE OVERTALLY PERIOD
You will have a second chance to overtally 2 weeks before classes. For Fall 2015, this overtally will reopen on August 10th at 10am and close again on August 17th at 10am.
Please note, that if this applies to you, there is a real chance that the course and section you need will be totally full, and we may not be able to accommodate you.
If you have already overtallied for a class, please do not overtally for the same class a second time.
HOW TO OVERTALLY
Fill out the form at this link: https://www.surveymonkey.com/s/VC3F79S
Be sure to fill it out completely. It is not complete until after you have hit the “done” button.
If you are overtallying for multiple courses, just hit the “back” button (after you have selected the “done button”) and enter the relevant information for the second course. This way you can avoid having to fill out all the upfront information multiple times.
Also be sure that your email address is spelled correctly, and that you have identified the first choice and second choice sections of the course you prefer or need.
For more about the CE Overtally: Info For Students/Registration/Overtally Approach on the CE website
HOW STUDENTS WILL BE PLACED INTO COURSES FROM THE OVERTALLY
Please be patient and wait until your processing date. Once you have overtallied for the course(s) you need, you are done. Prof Wittig will take it from there. Please DO NOT EMAIL your faculty or your advisors to explain your particular situation or to check on the status of your overtally request. Emailing faculty will have no effect on your chance of getting into a class (and it may make the faculty feel like they are being harassed).
Please know that placing you in a class is our top priority during this time of the semester. And we will be unable to complete our job on time if we are busy answering your emails and phone calls.
Students who have overtallied are placed into the courses, up to the actual limit of the class, based on their “academic priority” which depends on their major, whether they are graduating seniors, and if they have ever attempted the course before. Within each priority group, students will be prioritized based on the order in which they overtallied.
To determine your priority: Info For Students/Registration Matters/Overtally Approach
HOW TO ENROLL IN A CLOSED CE COURSE
WHEN TO ENROLL
One week after the overtally closes, you will receive an email from Prof Wittig indicating whether she was able to accommodate your overtally request. You will have 1 WEEK ONLY to enroll from the day you were notified. If you wait longer than 1 week to enroll, your seat may be given away if there are other students still on the waitlist. If this applies to you, your overtally request will be kept but it will not be reprocessed until 1 week before classes begin.
HOW TO ENROLL
If you have never taken the course before, you should enroll online using CUNY First. You will have permission to enroll in a “closed course”. Be sure to deselect the “show open classes only” box, so that you can view the course you are trying to enroll into. You will have ONLY 1 week to enroll online from the day you were notified.
If you have taken the course before and withdrawn from it or not passed it, you must get a permission form to retake the class from the Dean’s office (ST 209) and a registration form from Prof Wittig (ST 104). You will take both forms to the registrar and they will enroll you into the courses manually. You will have ONLY 1 week from the day you were notified to get these forms and submit them to the registrar.
If you are unable to enroll even though you got an email from Prof Wittig saying that you could, please email Prof Wittig immediately. It might be a problem with CUNY First, or you may need special approvals in order to register (see Info For Students/Special Approvals Now Needed on the CE website). You will have ONLY 1 week from the day you were notified to resolve the issues and enroll online or in person (depending upon the issue).
IMPORTANT REMINDERS FOR STUDENTS PERTAINING TO OVERTALLIES
- Non-academic stops: Take care of any non-academic stops on your record (e.g., bursar, library) in advance of general registration, since you will not be able to enroll in any classes if any stop is in place.
- Advisement stops: See your CE advisor before general registration begins, since you will not be able to enroll in any classes if any stop is in place.
- Probation issues: Meet with your advisor in the Dean’s office (ST 209) to have your contract reviewed before the 2 week window for enrollment from the overtally begins, and ask this advisor to email Prof Wittig to let her know the status of your contract.
- Graduating seniors: If you are graduating within 2 semesters, complete your graduation check through the Dean’s office (ST 209), so that you can claim you are graduating on the overtally form.
- Repeating a course: 1) Come see Prof Wittig to pick up paper registration forms to take to the registrar asap after you have been notified that you permission to enroll in the course you overtallied for. 2) At the same time, meet with your advisor in the Dean’s office (ST 209) to get permission to repeat the course. If you are repeating the course for the 3rd time, you will need to make a strong case for why you should be allowed to take the course again because the college will no longer allow students to repeat a course (W or F) three times.
- Problems using CUNY First: Read through the list of issues with CUNY First under “Info for Students/Registration Matters”. If the list does not help you, contact Prof Wittig immediately.
- Overtallying through the CE website: Overtally for classes during the 1 week window following grades being posted (see above) so you increase your chance of getting into the classes you want.
- Enrolling for CE classes from the overtally: Check your CITYMAIL email to see if you have been given permission to register for a class or in case you need to be contacted about a question that affects your registration. Enroll in classes through CUNY First or the registrar during the 2 week window (see above) so your seat is not given to the next student on the wait list.