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International Student and Scholar Services

DS-2019 and J-1 Information

 

Exchange Visitors With J Visa Classification

The City College of New York has been a designated exchange visitor program sponsor since 1954.  Our programs strive to foster an exchange of ideas between Americans and foreign nationals and to stimulate international collaborative teaching and research efforts.

Approved categories for The City College exchange visitor program
  • J-1 Status/Visa for exchange visitor category: STUDENTS
    • The student's visit is during the Spring or Fall semester and is expected to have full-time course enrollment
  • J-1 Status/Visa for exchange visitor category: RESEARCH SCHOLAR
    • Research, consulting with flexibility to teach; program will be longer than 6 months
  • J-1 Status/Visa for exchange visitor category: SHORT-TERM SCHOLAR
    • Research, consulting with flexibility to teach; program CANNOT be longer than 6 months
  • J-1 Status/Visa for exchange visitor category: PROFESSOR
    • May ONLY teach at The City College; may not teach at other CUNY colleges
  • J-1 Status/Visa for exchange visitor category: STUDENT INTERN
    • Student is fulfilling internship requirement from home country institution and will not be enrolling for CCNY coursework
    • CCNY faculty must complete government Form DS-7002
The Office of International Student and Scholar Service provides assistance and services to CUNY student exchange program administrators, The City College faculty who invite exchange research scholars and professors, and the exchange visitors studying and working on our campus.

Faculty may obtain a DS-2019 REQUEST FORM by contacting the Office of International Student and Scholar Services, or electronically through e-mail to the J-1 Adviser.

Taxes; Income Tax Filing for J-1 Categories:

J-1 Research Scholars, J-1 Professors & J-1 Students

ALL international students, research scholars and visiting professors who were in the U.S. for any period of time during 2008 must file an annual tax statement, called an income tax return, with the federal government. In addition, some students and scholars will also be required to file an income tax return with the state of New York. The information contained in this website is intended to direct you to the resources that can help you with your filing obligations.  The tax filing deadline this year is Wednesday, April 15, 2009.

Click here to find U.S. tax filing information, IRS forms, instructions, U.S. tax treaties, and information regarding social security and Medicare tax reimbursement.

CINTAX, the free federal tax preparation software is available to all CUNY nonresident J-1 Research Scholars, J-1 visiting Professors and J-1 students.  The CINTAX program will select the appropriate forms and assist you in filling them out.

Resources for J classification
Visa Office Homepage:
http://travel.state.gov

Specific information on J-1 visas and the Exchange Visitor Program:
http://travel.state.gov/visa/temp/types/types_1267.html

Sponsors and exchange visitors are required to comply with the Exchange Visitor Program regulations in the Code of Federal Regulations, 22CFR Part 62.
http://exchanges.state.gov/education/jexchanges/about/22CFR62.pdf


The United States Exchange Visitor Program is administered by the Office of Exchange Coordination and Designation in the Bureau of Educational and Cultural Affairs. http://exchanges.state.gov/education/jexchanges/

The Exchange Visitor Program
Bureau of Educational and Cultural Affairs
United States Department of State
SA-44, room 734
301  4th Street, S.W.
Washington, D.C.  20547
Tel: (202) 401-9810
Fax: (202) 401-9809

Waivers and the Two-Year Home-Country Physical Presence Requirement [212(E)]

Eligibility and application procedures for the waiver of the J Visa two-year foreign residence requirement can be found at the following webpage.
http://travel.state.gov/visa/temp/info/info_1296.html

TWO-YEAR HOME-COUNTRY Physical Presence Requirement [212(e)]—Some Exchange Visitor Program participants and family members who were admitted to the U.S. or who adjusted their visa status to J after admission must return home for a minimum of two years after completing their educational or cultural exchange program before they can change or adjust their status.  This requirement applies to those whose:
  1. Exchange program was financed to some extent by the U.S. Government or your home country government;

  2. Skill appears in the Exchange Visitor Skills List as identified by their home country government; or,

  3. Purpose incoming to the United States was to receive graduate medical education or training.  For details, see [(22 CFR 62.44 (e)] or contact your responsible officer.
Waivers—Contact information for the Waivers Review Branch is as follows:
Waiver Review Public Inquiry Number: (202) 663-1225
Waiver Review Fax number (202) 663-8666
Microlog number for status check on waiver requests: (202) 663-1600

Visa Office Homepage: http://travel.state.gov

Health Insurance in the United States

All J-1 holders and their dependents are required by Exchange Visitor Program (EVP) and the Department of Homeland Security (DHS) regulations to have health insurance with specific minimum coverage requirements while in the United States.


While The City College of New York cannot evaluate, recommend, or endorse any specific health insurance company or policy, a list of health insurance providers can be founded at http://www.eseries.nafsa.org/scriptcontent/YP_auto/c12.cfm.


Coverage for your spouse or children. Sometimes, dependents can be enrolled in a policy independent of you. More information regarding specific coverage plans can be obtained at: http://www.iie.org/.


Full-Time College Employees Have College Insurance
  • If you are a full-time employee of The City College on the College or The Research Foundation payroll and receiving full-time benefits of the College, it is most likely that you and your dependents will be eligible to receive health insurance through your College benefits package. Therefore, you should ascertain from your hiring department whether you will be eligible for this benefit. If you are receiving health insurance as a benefit of your employment, you should wait to talk to a benefits officer in the Human Resources office at The City College or the CUNY Research Foundation.
Exchange Visitors without College Insurance

  • If you are not a full-time employee of The City College, you must obtain health insurance from an outside carrier. While it is your responsibility to select, obtain and maintain health insurance coverage for yourself and any of your dependents in the U.S. on J-2 status, The City College would like to provide you with some early guidance in the confusing and expensive world of health insurance. If you will not obtain acceptable health insurance before arriving in the U.S., the following information will be useful to you.

Private Health Insurance
  • Most health insurance in the U.S. is private. This means that you must apply to a private company in order to obtain insurance, your application must be approved, and you must make timely payments of your monthly premiums in order to remain insured. Health coverage for individuals is significantly less expensive than coverage that includes family members. Some insurance policies are supplements to other policies.

Minimum Health Insurance Coverage Required for J-1 Exchange Visitors
  • The minimum coverage requirements specified by the Exchange Visitor Program address a few, very general features that your health insurance policy must have.
  •  [22CFR 514.14] Regulations mandate the following health insurance coverage.
(1) Medical benefits of at least 50,000 per accident or illness

(2) Repatriation of remains in the amount of $7,500

(3) Expenses associated with medical evacuation of the exchange visitor to his or her home country in the amount of $10,000

(4) A deductible not to exceed $500.  

 

Understanding Health Insurance Language
  • There are many other coverage conditions, coverage limitations and coverage exclusions - not regulated by the Exchange Visitor Program - which will be part of the insurance policies you will encounter. You must understand these details in order to make an informed choice.
  • Insurance companies often use words in their policies with very specific meanings, relevant to their business. It is extremely important that, before purchasing any insurance policy, you understand as much as possible about your policy and its conditions.You are purchasing a product from a health insurance company; do not hesitate to ask them as many questions as necessary, as often as necessary.
The following is a list of approximate definitions of terms and conditions often found in U.S. health insurance policies:
  • Policy (whole): A contract with a health insurance company providing for a broad range of medical treatments and/or payments in case of accidents or illness. Most whole policies usually provide a standard set of benefits, but the provisions, conditions and benefits of different policies can vary widely.
  • Supplement: A policy providing only very specific, limited benefits (i.e.: medical evacuation, repatriation of remains), and whose benefits can supplement benefits by another policy you already have.
  • Premium: The amount you must pay each month to purchase the insurance coverage. In some policies, the premium varies with the age of the insured(s).
  • Dependent coverage: Coverage for your spouse or children. Sometimes, dependents can be enrolled in a policy independent of you. More information regarding specific coverage plans can be obtained at http://www.iie.org/.
  • Deductible: The amount of money you must pay, in each case of accident or illness, before the insurance starts paying. Most policies have a deductible.
  • Application Deadline: Sometimes you and/or your dependents must be enrolled in the insurance within a certain period after arrival in the U.S.
  • Coverage Period: The units of time in which the insurance can be bought (i.e.: six months, one year). Most policies are renewable, but the premiums may increase at renewal.
  • Coverage: The percent of costs the insurance will pay and the maximum amount up to which the insurance will pay per accident or illness, or per coverage period. The coverage starts after you pay the deductible.
  • Hospitalization: Usually includes a semi-private room, doctor's fees, drugs, x-rays, laboratory tests, etc. Sometimes there is a limit on the number of days covered.
  • Maternity: It includes visits to your doctor, the delivery and related hospital charges. Sometimes policies limit or do not offer this coverage. Some policies do not cover abortions.
  • Prescription:Coverage for medications ordered by a doctor for use outside of the hospital.
  • Dental: Most policies cover injuries to teeth, not preventive or maintenance dental care.
  • Evacuation: The amount the insurance policy will pay if you need to be transported to your home country for medical treatment.
  • Repatriation: The amount the insurance company will pay to transport your remains to your country.
  • Accidental Death and Dismemberment: The amount the insurance will pay if you are killed or maimed accidentally.
  • Exclusions: These are the injuries, illnesses or treatments for which the insurance will not pay. "Usual Exclusions" normally means pre-existing conditions, eye care, foot care, infertility and birth control, injuries while playing organized sports or piloting an airplane, injuries or death from war, terrorism, revolution or suicide, cosmetic surgery, experimental treatments, treatments administered by a member of your family, and expenses covered under other insurance policies you may have. This is not a complete list of exclusions. Different policies may have different exclusions.