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Information Technology

Information Collected Online

Information Collected by E-mail and Online Transactions

If you send us an e-mail, we will collect your e-mail address and the contents of your message. We will use your e-mail address and the information included in your message to respond to you, to address the issues you identify, and to improve this web site. We may also use your e-mail address to notify you about updates, services, special events or activities offered by CUNY or its colleges. If you would prefer not to receive e-mail or other communications from CUNY, contact us at webcu@mail.cuny.edu.

If you complete a transaction such as an online application or an information request form, we will collect the information, including personal information, that you volunteered in completing the transaction. We will use this information only for the purposes for which the transaction was intended.

We may redirect your e-mail message or information you provided through an online transaction to a CUNY office other than the one which originally received the message or information in order to better respond to you.

The information we collect is not limited to text characters and may include audio, video and graphic information formats included in the message or transaction.

We do not knowingly collect personal information from children under the age of 13. You are cautioned, however, that we will treat personal information submitted in an e-mail as though it was submitted by an adult, and it may, unless exempted from access by federal or state law, be subject to public access.

Disclosure of information Collected Through This Website

We may collect or disclose personal information without your consent if the collection or disclosure is:
  • necessary to perform CUNY's statutory duties or necessary to operate a program authorized by law, or authorized by state or federal statute or regulation;
  • made pursuant to a court order or by law;
  • for the purpose of validating your identity; or
  • of information to be used solely for statistical purposes that is in the form that cannot be used to identify any particular person.
Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the U.S. Family Educational Rights & Privacy Act and New York State's Freedom of Information Law.

We may also disclose personal information to federal or state law enforcement authorities to enforce CUNY's rights against unauthorized access or attempted unauthorized access to CUNY's information technology assets.

Retention of Information Collected Through This Website

We retain the information collected through this web site in accordance with the CUNY records retention and disposition policy. The retention period differs depending on the type of information collected. Questions regarding the records retention and disposition policy should be addressed to:
CUNY Central Office Records Access Officer
The City University of New York
205 E. 42nd Street
New York, NY 10017

Access to and Correction of Personal Information Collected Through This Website

You may submit a request to the CUNY records access officer to determine whether personal information pertaining to you has been collected through this web site. Your request must be in made in writing and must be accompanied by reasonable proof of your identity. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to you, or similar appropriate identification. The address of the records access officer is:
CUNY Central Office Records Access Officer
The City University of New York
205 E. 42nd Street
New York, NY 10017
The records access officer will, within five business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty days from the date of the acknowledgment.

If we have collected your personal information through cuny.edu and that information is to be provided to you pursuant to your request, the records access officer will inform you of your right to request that the personal information be amended or corrected under the procedures set forth in Section 95 of the Public Officers Law.

(* Excerpt from CUNY-VM/CCNY Main Website Policy)