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Registrar

Frequently Asked Questions - Registrar

Registrar's Office New Hours of Operation

Location/Hours

  • Where is the office located and what are the hours of operation?
    The Office of the Registrar is located in the Wille Administration building, room A-102. During the school year when classes are in session, the hours of operation are Monday & Thursday 9:00 am to 5:00 pm, Tuesday & Wednesday 9:00 am to 6:00 pm, and Friday closed. Other times during the year, we operate on a reduced schedule which is posted on our website.

  • What is the street address of the Office of the Registrar?
    Our street address is: The City College of New York, 160 Convent Avenue, Wille Administration Building, Room A-102, New York, NY 1003

Registration

  • How do I register for classes?
    Students can register for classes via CUNYFirst.

  • Do I need an appointment to register?
    Yes. You can check CUNYFirst. This will indicate the day and time to register for courses.

CCNY ID Card

  • How do I get an ID card?
    Once you’ve been accepted and have paid your tuition bill, you may obtain a CCNY ID Card. It is the College’s policy that all students, faculty and staff possess a valid CCNY issued ID card. The CCNY ID card is to be worn or displayed while on campus. All ID cards are issued in the ID office, NA 1/204.

CCNY Email

  • How do I get my CCNY email address or change my email password?
    The College has a website for email information. On this website, you can be reminded of your email address and also change your password. It is important that you check your CCNY email regularly. Important relevant notices will be sent to your CCNY email account. You are responsible for information sent to you through your campus email account.

  • Can I forward mail from my CCNY address to another email account such as GMail or HotMail?
    Yes, you can set up forwarding, but you should remember to clear your CCNY mailbox from time to time. If you don’t, the CCNY mailbox could fill up and you may not receive important notices. You are responsible for information sent to you through your campus email account.

Grades

  • Are grades mailed to me at the end of each semester?
    No, you can check your transcript on-line for grades via CUNYFirst.

  • How do I calculate my GPA?
    Each grade received is assigned a numerical value called “Quality Points.” The number of quality points multiplied by the number of credits the course carries is the total for the course. The GPA is found by adding these totals and dividing this amount by the number of credits attempted. For quality point values and more information about grades, please refer to the CUNY Uniform Grade Symbols Glossary and Guidelines.

Transcripts

  • How do I order a transcript?
    You can order a transcript by ordering online via our website.

  • How long does it take to receive a transcript after I have ordered it?
    It takes about 5-7 business days.

  • How much does a transcript cost?
    All transcripts are $7 each. There is no charge for transcripts sent to another CUNY institution.

Verification Letters

  • Can I get a letter verifying my enrollment?
    Yes, you may request a letter of enrollment by completing a Request for Certification letter form and submitting the form either in person at the Office of the Registrar, A-102 or via fax to (212) 650-6108.

  • Can I get a letter verifying my graduation?
    Yes, you may request a letter of graduation by completing a Request for Certification letter form and submitting the form either in person at the Office of the Registrar, A-102 or via fax to (212) 650-6108.

  • Can I get a letter stating current enrollment for insurance?
    Yes, you may request a letter stating current enrollment by completing a Request for Certification letter form and submitting the form either in person at the Office of the Registrar, A-102 or via fax to (212) 650-6108. The insurance company may also give you a form for us to complete—just bring it to A-102 and we’ll help you with the rest.

Dean's List

  • I think I should be on the Dean’s List. How do I find out?
    Students are placed on the Dean's List for a particular year if for that year they are:
    • You are a full time undergraduate first degree student.
    • A 3.2 grade point average,
    • Completed at least 24 credits at City College,
    • No grades other than A, B, C, D, W or P.
    Dean's List is not awarded every term. You are eligible for the Dean’s List four times during your career at City College: The semester in which you become a sophomore, the semester in which you become a junior, the semester in which you become a senior and the semester in which you have completed twenty-four or more credits as a senior.

Graduation/Commencement

  • Do I have to apply to graduate?
    Yes, you must apply about three months prior to the date you expect to graduate. Dates are published in the academic calendar.

  • How do I notify the Office of the Registrar of my intention to graduate?
    You can apply for graduation online.

  • My plans have changed and I need to defer my graduation to the following semester. Can I do that?
    You can defer your application for graduation on-line or complete a “Cancel Graduation Form.” This form is available in the Office of the Registrar, A-102.

  • How do I know if I graduated?
    After you have applied for graduation, check with your academic advisor to make sure you are on track towards completing your degree requirements. You will receive an email from the Office of the Registrar via your CCNY email address confirming you have officially graduated and diploma availability.

  • I lost my diploma, can I get another one?
    Yes. See link to order a replacement diploma. 
  • What is Commencement? When is it?
    Commencement is the celebration each spring acknowledging students’ academic achievements. It is the Friday following Memorial day Monday. Students expecting to graduate in spring as well as all students who graduated the previous summer or fall are invited. Note that Commencement is not the same thing as graduation: your degree will be conferred after college officials verify that all your degree requirements have been met, regardless of whether or not you attend the Commencement ceremony.

  • How do I attend the graduation ceremony (Commencement)?
    Graduates of February and September are automatically invited to our graduation ceremony. May/June applicants for graduation are invited as well. You will receive this information through your CCNY e-mail account. The invitations are usually sent in March. If you change your e-mail address please notify the Commencement office. mhamilton@ccny.cuny.edu

  • What if I want to change the way my name appears on my diploma?
    When applying for graduation, the way your name appears in eSIMS will be the name on your diploma. If there is a discrepancy between the name you wish to appear on your diploma and the name we have for you in the Student Information System, you must contact the Office of the Registrar and complete an Application for Change of Name form.

Graduation Honors (Latin Distinctions)

  • For students admitted to the College prior to Fall 2014 the graduation honors policy is as follows:

    At graduation, there are three categories of honors for baccalaureate candidates.

    • A degree summa cum laude is granted to students whose average in all subjects is at least 3.8.
    • A degree magna cum laude is granted to students whose average in all subjects is at least 3.5.
    • A degree cum laude is granted to students whose average in all subjects is at least 3.2.
In the computation of graduation honors, all college work taken by students at institutions other than the City College is taken into account even if some of the work is not transferred.

A student must be eligible for honors based exclusively on their City College work, as well as the combined average of City College work and all work completed at other institutions.

A student may not obtain a higher honor (i.e. magna cum laude instead of cum laude) than their City College index indicates.  Thus, if a student achieves a 3.3 index at the City College and has a combined index of 3.5, the honeor cum laude is awarded.

Second degree Students are not eligible for grduation honors.

  • For students admitted to the College in Fall 2014 and after the graduation honors policy is as follows:
    • A degree summa cum laude is granted to students whose average in all subjects is at least 3.8.
    • A degree magna cum laude is granted to students whose average in all subjects is at least 3.5.
    • A degree cum laude is granted to students whose average in all subjects is at least 3.2.

Students must complete a minimum of 50 credits at City College to be eligible for Latin honors.

Only coursework completed at City College is taken into account in the computation of graduation honors.

Second degree students are not eligible for graduation honors.