Shepard Hall tower with American flag flying and leafy trees below

Virtual Event Registration & Resources

As the college continues to conduct/offer events virtually to the college community and the public, it is important that we maintain a current record of official college programming.

Having an active list of virtual events helps the college to plan appropriately and also notify you, the event planner, of events that maybe scheduled simultaneously or around the same time, that may affect your attendance

To register a record of your event, please complete and submit the form below.

Virtual Event Registration Form

Only events planned, sponsored and hosted by a college division, department, program and office may be submitted through this form.

Departments and groups must comply with any CCNY & CUNY policies such as branding, data use and accessible content

If your event will be recorded or broadcasted live, please inform your panelist, presenters, guests and participants before the event begins. Also consider placing an appropriate disclaimer on the invitation, registration portal or event confirmation stating as much.

Clients are responsible for secure URLs from approved platforms.

Advertising Your Public Event

Advertising Your Public Event

Here are additional resources for listing official college events:

Submitting an event to the City College Website Calendar
To submit an event to the CCNY Website Calendar, please use the following link: 
LINK: https://www.ccny.cuny.edu/training/submitting-events-ccny-calendar 
*Allow for 2 – 3 days for review 
**Event listings are approved by the Office of Institutional Advancement and Communications.
Submitting an event to the CUNY Events Calendar
Submission of events to the CUNY Website Calendar must be done separately and through the following link: 
LINK: http://events.cuny.edu/submit-an-event/?cid=15 
Events must meet the following criteria in order to be approved for the calendar:
*The listing must be a CUNY-sponsored event 
**The event must be open to the public
Submitting a City College Email broadcast request
To submit an e-mail broadcast, please use the following link and reference the appropriate section: 
LINK: https://www.ccny.cuny.edu/it/broadcast_request 
*All request must be submit at least 3 business days prior to the ‘send’ date
Promote your Virtual Event with the Department of Student Life and Leadership Development
To submit an event promotion request to Student Life, please use the following link and follow the directions on the screen:
LINK: https://tinyurl.com/CCNYVirtualReservation
 

Zoom Resources

Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. Zoom meetings are ideal for hosting more interactive sessions where you’ll want to have lots of audience participation or break your session into smaller groups.

Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, Chat, and answering polling questions. The host can also unmute the attendees. Attendees in webinars, cannot rename themselves or use their videos. Think of webinars like a virtual lecture hall or auditorium. Webinars are ideal for large audiences or events that are open to the public. Typically, webinar attendees do not interact with one another. Though Zoom provides options for you to get more social with your attendees, your average webinar has one or a few people speaking to an audience.

         Let’s get started:

o   Install ccny.zoom on your computer

o   Test Zoom Connection

o   Webinar vs Meeting Comparison

o   Inviting others to join a meeting

o   Adding a Co-host

o   Alternative host

o   Joining and participating in a webinar as an attendee

o   Join a test meeting

o   Went to use ZOOM (Meetings vs. Webinars)

o   Virtual Background

o   New features to liven up meetings. Filters, lighting and more!

o   How to upgrade/update to the latest version of Zoom

o   Cloud Recording Playback

o   Cloud recording

o   Zoom reports

         Additional Meeting resources

o   In-meeting security options

o   Roles in a meeting

o   Zoom Meetings Training Reference Guide.pdf

         Additional Webinar Resources

o   Inviting a panelist to a webinar

o   Post-webinar survey

o   Roles in a Webinar

o   Webinar practice session

o   Zoom Webinars Training Reference Guide

         Quick tutorial videos:

o   Joining a meeting

o   Scheduling a zoom meeting via the website

o   Basic meeting controls

o   Zoom features to liven up meetings (lighting, filters, and more!)

o   How to use waiting rooms to manage office hours

o   Break out rooms

o   Closed caption

o   Recording a Zoom meeting

o   Zoom Video Tutorials Library

         Pre-Recorded and Live Zoom Training Sessions:

o   Zoom Meetings Training

o   Planning Your Zoom Webinar

o   Hosting Your Zoom Webinar

o   Zoom Live Training Sessions

o   Recorded Training Sessions 

         Zoom Help Center

o   CUNY’s Zoom Security Protocol

o   Main Help Center Page

o   Meetings & Webinars Help Center

o   Zoom Extensions & Plugins