Addendum #3

Registrar Office

 

Student Handbook on Academic Policies and Procedures, Fall 2019 Edition

ADDENDUM #3

Student Absence Policy (to be implemented Spring 2020)

Students attending the CUNY School of Medicine / Sophie Davis Biomedical Education Program (CSOM/SBE) are required to comply with the attendance policy in all years of education and training. Students are required to attend and actively participate in all components of the curriculum, including required lectures, small group sessions, laboratories, fieldwork, patient clinics and other course and clerkship activities. Absence from courses/clerkships are discouraged and should be avoided whenever possible. CSOM/SBE grants the BS and MD degrees to students who meet all academic and professional requirements. Absence from any required course/clerkship activity must be reported.

Absences due to illness or personal or family emergencies must be reported to the Office of Student Affairs via the dedicated email address: absence@med.cuny.edu . These should be reported prior or as soon as possible after absence. Students need not report the reason for such absence to the course/clerkship director. The Office of Student Affairs will inform the course/clerkship director of the absence.

Absences for the following reasons must be reported to the Office of Student Affairs via the dedicated email address ( absence@med.cuny.edu ) a minimum of 2 weeks in advance (except for holidays for which dates are announced with shorter notice):

  1. Absences due to religious obligations should be reported as soon as possible prior to the date of the holiday. Students should use discretion in judging the importance of a particular holiday and in requesting absence around such holidays. Students are not permitted to extend the absence beyond the timeframe of the official religious holiday. Students need not report the reason for such absence to the course/clerkship director. The Office of Student Affairs will inform the course/clerkship director of the absence.
  2. Requests for absences due to scheduled conferences for presentation of research or as leaders of a student organization must be sought from the Office of Student Affairs at absence@med.cuny.edu and the course/clerkship director at least 2 weeks in advance of the conference. Students must await approval before making travel plans that could interfere with attendance at required course/clerkship sessions. Leadership in co‐curricular activities is encouraged; however, such opportunities must not occur at the expense of a student’s required coursework and attendance responsibilities. The office of Student Affairs will inform the student of the decision as soon as possible after the request is made.
  3. Requests for absences for life events such as family weddings, graduations, etc. must be sought from the Office of Student Affairs at absence@med.cuny.edu and the course/clerkship director at least 2 weeks in advance of the conference. The office of Student Affairs will inform the student of the decision as soon as possible after the request is made.

All absences from a scheduled examination require documentation (e.g., a physician letter) that should be sent to the Office of Student Affairs at absence@med.cuny.edu only.

All other absences must be reported to the course/clerkship directors in advance. If confidentiality about the reason is necessary, the student can report the reason for the absence to the Office of Student Affairs instead at absence@med.cuny.edu .

Each course/clerkship syllabus specifies the number of absences that are allowed each semester, and the consequences for exceeding this number. Every absence may require the student to complete “makeup” assignments. These policies are described in each course/clerkship syllabus.

Policies related to noncompliance with Attendance Policy are found in individual course/clerkship syllabi. Consequences may include being given a professionalism form, being referred to the ad hoc Professionalism Committee for review, being assigned a lower grade, failing a course/clerkship, or having additional time assigned to the course/clerkship. Additionally, summative comments in the evaluations of all courses and clerkships may include descriptions of unapproved absences or tardiness. Such comments will be included in the Medical Student Performance Evaluation (MSPE), which is part of the application for residency.

This is a general CSOM policy, but students should refer to each course/clerkship syllabus for details specific to the course/clerkship.