Faculty Handbook : Mentorship

Mentoring is an essential component of faculty career development at CUNY SOM. The SOM is committed to promoting mentorship by supporting departments in establishing ongoing mentoring programs that will address the totality of each faculty member’s strengths, interests, and aspirations in research, education, and leadership.
Overall vision
Junior faculty (assistant and non-tenured associate professors) are required to participate in structured mentoring programs that foster productivity, enhance faculty satisfaction, and stimulate career development.
All senior faculty members are expected to serve as mentors. In the initial roll-out of the plan, professors will be targeted as mentors. Senior faculty may be called upon to mentor junior faculty with primary appointments both within and outside their primary department. Faculty development sessions and resources on effective mentoring will be provided, including expectations and guidelines for both mentors and mentees and a template for tracking mentees’ personal and professional progress.
CSOM Faculty Mentoring Policy:
1. A mentoring program will be implemented for all tenure track junior faculty, clinical research faculty and tenured Assistant and Associate Professors.
2. A mentoring advisory council will oversee the implementation of the mentoring program, review the progress of the faculty and monitor the effectiveness of the mentoring program.
3. Faculty should be mentored by a mentoring committee that should consist of at least two tenured senior faculty. At least one faculty member should be in the same field or a field closely related to the mentee’s and should be available for mentoring of scholarly activity. A mentor does not have to be in the same department/school as the mentee. Furthermore a mentor/s may be from another institution, if a mentor in the same field is not present within the same institution as the mentee. A mentor should also be available for mentoring of personal development/ work/life balance.
4. The mentoring committee shall draw up a plan of action for the mentee, each year, which should be documented in the “Mentee Tracking Tool” template. This will include the goals, desired outcome, and assessment of mentoring in the areas appraised for tenure and promotion (research, teaching, and service). This document will not constitute a formal evaluation for tenure and promotion. The document should be submitted to the Office of Scientific Affairs and Graduate Studies each year.
5. Mentees will be required to meet formally with their mentoring committee at least twice a year, however more frequent informal meetings with the committee or with individual mentors should be encouraged. Chairs will be required to be present at one of the formal meetings.
6. Chairs together with the mentee will choose mentors that best fulfill the needs of the mentee but mentor assignment will ultimately be the chairs’ responsibility.
7. Chairs will be accountable for the effectiveness of the mentors and for the outcome of the mentoring plan, which will be assessed by the mentoring advisory council on an annual basis.
8. Mentoring workshops and training will be available for mentors and mentees through the Department of Medical Education and the Office for Scientific Affairs and Graduate Studies.
For clinical faculty whose interest is in education as opposed to clinical research, the Department of Medical Education will be responsible for fostering scholarly work in education. The Assistant Dean for Medical Education and Faculty Development and the Director for Research and Evaluation will mentor these faculty members through regular meetings with key educators (course and clerkship directors) to identify potential research projects around the new curriculum and areas of common interest among faculty members; to foster collaborative research projects; and to help identify potential funding sources. Faculty-development sessions on abstract writing, designing research projects, and grant writing, and medical education journal clubs can serve to help identify and implement research projects.