This page serves as a source for guidelines and rules pertaining to college-wide post COVID-19 reopening of research activities. Please review each section with paying special attention to your building/department guidelines since those are usually derived from wider guidelines of parent administrative unit.
Scroll down to review CCNY, CUNY, and government guidelines and supporting documents..
11/18/2020 Update - Research Ramp Down Guidelines:
As many of you are aware, the 7-day average positive COVID-19 testing rate in New York City reached 3.0% today. As a result, campus access approvals for additional researchers will continue on hold. No additional researchers will be approved for campus access. If the 7-day average positive COVID-19 testing rate continues to rise above the 3% level, it may be necessary to reduce research lab capacity.
- No additional researchers are approved to access campus (now)
- Labs may be asked to reduce the lab research capacity to 25% or less if the NYC 7-day average positive testing rate rises above 3%
Each lab provides a reduction such that a maximum of two persons per lab are allowed at any given time
- Critical research only and no external visitors if NYC 7-day average positive testing rate rises above 5%
Critical research is defined as a research that if interrupted would result in substantial financial loss
- COVID related research will be allowed to continue
All researchers should consider whether it’s wise to start new long-term experiments. Please be aware that research in labs, wings, floors or even buildings may need to ramp or shut down quickly. Please be mindful of these possibilities as we move forward.
Campus Access Protocols:
CCNY enforces strict COVID-19 safety and security rules dictated by CUNY, New York City, and New York State.
Protocols for returning on campus vary based on your role and needs. Please choose appropriate category below and follow the steps to regain access.
PI reopening lab after COVID shutdown
1. PIs wishing to restart research should continue to submit a research restart plan or updates to the current plan.
2. Plans will be reviewed by RRRB. If approved the PIs will receive an email notification with instructions to complete the Campus Access Request form.
3. Approved researchers should submit the following as “Supervisor” in the Approval Section of the Campus Access Request form.
New researcher joining a reopened lab
1. PI completes reopening plan update, providing justification for addition and explanation of how scheduling will be adjusted to accommodate the new researcher. New researcher must sign update. Plan is updated using Google form. Please ensure that newly hired researchers have access to a CCNY email account (citymail or ccny.cuny.edu). CCNY email account is required for subsequent steps.
2. Following update submission, new researcher should request access to campus using the CCNY Portal. List the PI of the lab in the justification and the following must be listed as “Supervisor” in the Approval Section of the Campus Access Request form. Any other listed supervisors will result in request rejection. The RRRB will cross-check the request for access with the reopening plan update and approve if in line.
- CUNY School of Medicine – Maria Lima ( email@example.com )
- Grove School of Engineering – Rose Wesson ( firstname.lastname@example.org )
- Division of Science – Susan Perkins ( email@example.com )
- Other – Rose Wesson ( firstname.lastname@example.org )
Please note that permanent/semester long access lists are updated on Mondays and Thursdays. Please account for this delay when applying.
3. Wait for CCNY approval email before attempting to come to campus.
4. Download the Everbridge app on your smartphone and answer questions via the app on each and every day they come to campus. Employees unable to use the app on their personal phone can visit NAC entrance to complete the screening.
CCNY employees not involved in research
1. Check with your supervisor to make sure that you are authorized to visit CCNY.
2. Log in and complete online access form. Feel free to review form instructions for using the system. Please note that permanent/semester long access lists are updated on Mondays and Thursdays. Please account for delay when applying.
3. Download the Everbridge app on your smartphone and answer questions via the app on each and every day they come to campus. Employees unable to use the app on their personal phone can visit NAC entrance to complete the screening.
Please inquire with your dean and immediate supervisor if you have additional questions about the process.
Visitors/Vendors not affiliated with CCNY
1. Check with your CCNY contact to make sure that you are authorized to visit CCNY.
2. Complete online access form
3. Frequent visitors will receive an email from CCNY ( email@example.com ) with instructions how to set up the Everbridge COVID-19 screening app. Please complete daily health screening survey before arriving at CCNY. Visitors without the app must report to NAC entrance to complete screening.
List of Authorized Researchers - AS OF 08/24/20
Only faculty/staff/employees listed above will be allowed to enter respective buildings.
Guidelines and supporting documents
Research is essential to the University mission, fundamental for CUNY’s capacity to advance discovery and innovation, and is important for our regional economy. In early March we were guided by public health and safety considerations and followed regional, state, and federal guidance to pause on-site research across CUNY except for essential and COVID-19 related research.
We will continue to prioritize the welfare of our CUNY community as we plan for gradually phasing in on-site research at University-owned and leased properties, and may need to step back along the way as public health and safety considerations evolve. Our expectation — similar to regional institutions like New York University and Stony Brook University — is that we will be able to begin phasing in more on-site research as New York City’s reopening enters its second phase, per New York State’s On Pause reopening framework, subject to meeting college, University, City, and State standards and obtaining the required approvals to do so. To this end, we are currently planning to resume research activities following a 4-stage framework.
Stage 1 – Plan and prepare to phase in on-site research, with an eye toward Stage 2 research priorities. Plans include establishing clear research priorities and CUNY approval processes per City and State guidance, working with relevant researchers, to discern space, equipment, and personnel needs for safety, developing health and safety protocols, and establishing communication and health monitoring plans.
Stage 2 – Expand on-site access to research, priorities including: externally funded and deadline-driven work (regardless of researcher rank or tenure status), research by graduate students who are near degree completion, untenured faculty research, and/or research requiring season-specific sample collections. Plan and prepare for Stage 3 priorities.
Stage 3 – Expand on-site access to tenured associate and full professors, and graduate students and postdoctoral research associates. Plan and prepare for Stage 4 priorities.
Stage 4 – Expand on site access to undergraduate students
Prior to their implementation, plans for each stage in this framework must be approved by the corresponding bodies designated by The City University of New York to ensure compliance with City and State reopening standards.
State and Federal
New York City guidelines - https://forward.ny.gov/reopening-new-york-city