The City College of New York Reopening Plans

The City College of New York has submitted affirmation that we have read and understand the higher education guidelines per the New York State Reopening Guideline for Higher Education.

CCNY’s Campus Coronavirus Coordinator is Ken Ihrer, Vice President of Operations, kihrer@ccny.cuny.edu , (917) 242-8583. CCNY’s Coronavirus Campus Liaison is Richard Belgrave, Director of Environmental Health and Occupational Safety, rbelgrave@ccny.cuny.edu , (646) 823-7953. Please direct all enquiries regarding this plan to Vice President Ihrer or Director Belgrave.

This document refers in a number of places to “occupancy”. Occupancy is defined both locally and campus-wide. For example, if the occupancy limit is 50%, this value may refer to the campus as a whole, to a building, or to a space within a building. In all cases, the fractional occupancy is with respect to nominal occupancy. For example, a 50% occupancy limit means that total campus occupancy should be 50% of what it is on a normal day, pre-pandemic; the same applies to each building, office, lab or studio spaces that could hold multiple people should reduce occupancy to 50% of the maximum occupancy, or to a single person, whichever is larger. maximum occupancy of a room will be 50% of the fire code maximum or the square footage divided by π(3ft)2, whichever is less (note that using a radius of 3ft per person maintains 6ft distancing. Further restrictions may be in place based on social distancing guidelines that may reduce occupancy further.

Occupancy percentage will be determined by risk factors that may include, but are not restricted to: infection rates, vaccination percentages, and safety factors accociated with specific buildings and locations. Occupancy determinations are detailed in the section below titled, Decision Support and in each of the listed Stages of occupancy.

Part I: COVID Safety for the Campus Community

Plans to prevent the entrance and spread of COVID-19 to the campus

  1. Monitoring Health and Safety

    1. More information will be forthcoming from CUNY
      A testing center for COVID-19 will be available on campus. Unvaccinated people are required to show proof of a negative COVID test, taken within 7 days, in order to enter campus. For those who have been vaccinated, CUNY has made provision not to regularly test you but reserves the right to do so if a variant is shown to impact those vaccinated. In order to be allowed on campus, a person must present a negative COVID test or show proof of vaccination. The Excelsior Pass can be used to show proof of a negative test. Vaccination proof is described in the section on vaccinations.
    2. Health Screening

      Health Screening Health screening, starting this Fall 2021 semester, will be a self-check and on the honor system. If you are not feeling well and are exhibiting any symptoms of COVID-19, please stay home and seek out getting tested. If you receive a positive COVID test, notify the campus (supervisor for employees and school nurse for students).

      The College will cooperate with the State and local health department to trace all contacts in the workplace dating back to 48 hours before the individual first experienced COVID-19 symptoms, or tested positive, whichever is earlier.

      The City University of New York has established a mechanism that tracks employees who have tested positive for COVID-19. CCNY employees who have tested positive have a responsibility to inform Human Resources of their positive status. All persons who have been on campus within 72 hours of experiencing COVID symptoms must notify Campus COVID officials. This directive is in place even if the affected individual has no plans to return to campus.

    3. Handling COVID Positive and Potentially COVID positive cases
        1. Contact Tracing
          Contact tracing is an important disease control measure to prevent further spread of COVID-19. Listed below is the contact tracing procedure that CCNY will follow when a positive COVID-19 test is reported by someone who has been on campus during their infectious period – defined as three days prior to showing any symptoms of COVID-19 or receiving a positive test result
        2. Contact tracing, through phone interviews, will consist of:
          • Notifying a person who has tested positive to isolate (covered below in isolation)
          • Gathering information on the contacts that person had during their infectious period, so that those individuals can be contacted and asked to quarantine (critical step in the actual process of contact tracing).
          • Communicating with students, faculty and staff who have come into close (within six feet) and/or sustained (more than 10 minutes over 24 hours) contact with confirmed cases (the actual contact) and are not vaccinated.  It is known that contact tracing will be much more difficult when people are on campus in proximity with many people who they do not know.  This is one of the many resons why vaccination is important.  Best efforts will be made to perform contact tracing but it should be known that this is not a comprehensive protocol.
          • Communicating directly and immediately with the campus community regarding cases and the campus response. This information can be found on our website at Return to Campus (cuny.edu) and by looking at the Access to Campus, Buildings and COVID Status dropdown menu.  Additionally, information can be found at the NYS education reporting site https://schoolcovidreportcard.health.ny.gov/#/home

        New York State, New York City and CUNY established protocols for:

        Individuals who have tested positive for COVID-19 will be contacted by either Human Resources (for an employee) or Student Services ( for a student) and will be asked about individuals in whose physical proximity they have been while they may have been infectious. The infectious period is considered to be three days before the onset of symptoms and until all symptoms have subsided without the aid of medication to control the symptoms. We utilize directives from the NYCDOH and CUNY to identify a contact as someone who has been within six (6) feet of the infectious person for a combined total of 10 minutes over a 24-hour period. These contacts are then notified about their potential exposure (without revealing the identity of the diagnosed person) and asked to quarantine and are not allowed on campus during the 10-day quarantine period unless they have proof of being fully vaccinated. Additionally, the NYCDOH is notified of the person testing positive and all contacts that meet the above criteria. The NYCDOH then provides further contact tracing which goes beyond the contacts on campus.

        Primary contact tracing responsibilities and procedures for identified cases of COVID-19 are the provenance of the New York State Department of Health and New York City Department of Health. New York City DOH is responsible for contact tracing protocols and how we should inform individuals who have had contacts that put them at risk of infection, advising them regarding self-quarantine and testing, and providing the necessary support. Our process is to gather contact tracing information from the infected person and then contact those and ask them to quarantine. CCNY’s contact tracing efforts go only as far as those associated with the campus. The NYC DOH’s contact tracing goes beyond campus exposures.

        CCNY will assist the New York City Health Department of Health in the identification and tracing of those individuals who may have tested positive for COVID-19. By performing initial contact tracing functions for the CCNY community and coordinating with the health department by supplying them with the names and contact information of all of those who were potentially exposed.

        Regarding protocols and policies for employees and/or students seeking to return to work or class after a suspected or confirmed case of COVID-19, or after the individuals have had close contact with a person with COVID-19, CCNY will refer to NYSDOH’s “Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure.” CCNY will use contacts with local health departments and establish a relationship with healthcare systems in the area for treating students and community members.

      1. Isolate and Contain

        Effective isolation policies and resources are key to the mitigation of potential clusters or outbreaks of COVID-19 on campus. The CDC defines isolation as separating sick people with a contagious disease from people who are not sick, and quarantine as separating and restricting the movement of people who were exposed to a contagious disease to see if they become sick (see quarantine below).

        Isolation at CCNY begins with a person with symptoms receiving a positive COVID test result. Persons who may have been exposed to an individual with COVID-19, or who demonstrate evidence of infection, will be quarantined and asked to test by the COVID Coordinator’s designee. If the test comes back positive, the person will be asked to isolate through the COVID Coordinator’s designee. During Isolation, the infected person should restrict their contact with other people and should understand that the potential of spreading the virus to others is high. Any care givers should ensure they are appropriately protected with PPE and/or are fully vaccinated before providing care.

        An individual or group of individuals who become sick during regular activity will be asked to exit the premises by the COVID Coordinator or his designee or will be transported in accordance with our Transportation of the Sick protocols (see below). Such individuals will be provided with a tight-fitting mask if they do not already have one and will be assisted in leaving the premises by a vaccinated CCNY public safety person or Health and Wellness person. Rooms ASRCG/762, MR/15A and CWE-7-33 have been set aside to accommodate patients awaiting ambulance or assisted transport. The ambulance service must be informed prior to arrival on site that the person is exhibiting symptoms consistent with COVID-19.

      2. Quarantine

        Circumstances for quarantine will include:

        • Individuals who are known to have been in close (within six feet) or sustained (10 minutes or longer) contact with an individual who tests positive for COVID-19 over a 24-hour period. This timeframe comes directly from the NYC Department of Health
        • Individuals who have been tested for COVID-19 on the advice of a physician or other health professional and are waiting for the test results
        • Individuals who have attended in-person classes or participated in activities for more than 10 minutes within six feet of an individual who tests positive for COVID-19
        • Individuals who share a bedroom, bathroom, kitchen, and/or common living space with an individual who tests positive for COVID-19 (suite mates or same floor)
        • Individuals who have travelled to a location on the NYS travel restriction website
        • Faculty, staff, students, or Individuals who are diagnosed with COVID-19 will be instructed by the CCNY core contact tracing team to stay at home and isolate, and will not be allowed entry to College buildings or facilities. Access to the facilities will only be restored on presentation of a note from a health professional certifying that the person is no longer infectious or has been symptom-free, without medication, for three days or more. This note should be presented to the CCNY nurse, Romy Fabal, for students and to Yaharia Colon for employees.
      3. Transportation of the Sick

        After individuals with COVID-19 symptoms (such as fever, cough, or shortness of breath) is identified, they will be sent home or to a healthcare facility, depending on how severe their symptoms are, and will be told to follow CDC guidance for caring for themselves and safeguarding others.

        CCNY will follow the CDC’s “Guidance for Shared or Congregate Housing” for those that live in campus housing or room with others off-campus. We will provide an isolation room for those who are suspected of being sick until transportation can be arranged. On-campus healthcare providers will use standard transmission-based precautions when caring for sick people and as part of those precautions will be vaccinated against COVID-19.

        Before calling an ambulance or bringing someone to the hospital, we will first try to call to alert them that the person may have COVID-19. For residents of the Towers at CCNY, case management of all persons with COVID-19 symptoms or diagnoses, and all persons under quarantine after exposure, will include placement in isolation/quarantine housing for 14 days. Psychological support, support for basic needs, and ongoing monitoring while isolated, will be provided.

      4. i. Notify Health Officials and Close Contacts

        In accordance with applicable federal, state and local laws and regulations, in the event that an individual tests positive for COVID-19, CCNY will notify CUNY and the NYC DOH.  The CCNY Campus Coronavirus Liaison will update our website so that the community can see the current COVID status.

        CCNY must also immediately notify the Chancellery/COO’s office, faculty, staff, and students while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA), FERPA and other applicable laws and regulations. 

        Through the New York City DOH Contact Tracing Program, they must also advise those who have had close contact with a person diagnosed with COVID-19 to stay home or remain in their living quarters and to self-monitor for symptoms, and follow CDC guidance if symptoms develop.

        Once the Coronavirus Coordinator determines that a person on campus has tested positive for COVID-19, the Coordinator will try to identify the time frame for tracing the occupant’s movements on campus. CCNY will assume that the positive occupant may have been communicable 72 hours prior to the onset of symptoms and that occupied areas may be tainted for up to three days after the positive occupant was present in them. 

        CCNY will identify the areas where the positive occupant was present and will clean the impacted areas according to protocol.
  2. Vaccinations

    Per New York State directive, students returning to campus for classes during the Fall 2021 semester, will be required to show proof of vaccination. Any students returning to campus for any other purpose than taking a class must be fully vaccinated or show proof of a negative COVID test within the past seven days. While a COVID vaccination is not required for faculty and staff as of the publishing of this plan, we highly encourage all who can safely receive the vaccine to get it.  Anyone who does not show proof of vaccination or chooses not to provide their vaccination status will be treated as unvaccinated and will be required to undergo COVID testing, according to the COVID testing procedures above. 

    Vaccination status can be proved by using the NYS Wallet Excelcior Pass or by showing your vaccination card and obtaining a “vaccinated” sticker for your CCNY Identification Card or by using your CCNY ID card and scanning the barcode on the back of the card.  If you haven’t set up your ID with your vaccination status, the person scanning the card can add your status if you show proof of vaccination (using the vaccine card received from the vaccination site).

    To obtain a vaccination sticker, go to the ID Office in the NAC (1st Floor) and show your CDC vaccination record or if your vaccine is from another country, bring proof of vaccination from their governing body.  The ID Office will provide you with a sticker.

    By being fully vaccinated, this will open up a larger range of spaces and activities you can do while on campus.  Throughout the plan, we will discuss areas that require vaccinations as well as spaces that can accommodate those who are not vaccinated.  Student areas will be treated as vaccinated spaces and anyone entering those spaces will be expected to be vaccinated. 

    We strongly encourage all people physically coming to campus to get vaccinated.  Not only does it protect you but it protects others.  If you are concerned about receiving the vaccination, we recommend that you talk with your healthcare provider.  A safe campus is a vaccinated campus.

    Look for our signs around campus about getting a vaccination.  As long as our vaccination center is operating, please take advantage of using it.

  3. Decision Support

    The City College of New York’s Plan resumes campus activities in a Staged approach. As we begin to return to campus, we must be ready to provide as safe an environment as possible for our community members as we move through the stages of re-engagement and campus activities.

    The City College of New York’s Five-stage Plan has been designed to not only scale forward, but to scale back should The City College of New York have to reduce operations or close in the event of an outbreak on campus or if COVID-19 conditions worsen in the region and tighter operational restrictions are put in place by Federal Government, New York State or New York City.

    The timelines for the semesters noted in the Stage summaries on the following pages are tentative. Moving from one phase to another, whether forward or back, is subject to the joint approval of the President, the Provost and Vice President of Operations and includes the consultation with Faculty Senate, Union Leadership, the Office of the Executive Vice Chancellor and Chief Operating Officer at CUNY.

    Until the City College of New York enters Stage 4, to minimize risk to the entire community, any student, faculty, staff, contractor/vendor, reporting to The City College of New York during any stage of the reopening should limit the number of spaces visited and the time spent within those spaces. In addition to the overall NYC positivity rate, we will use internal testing as a measure of how our campuses is being impacted from the virus as well as confiring with CUNY, State and local officials to determine virus impact.

    Stages will be determined by the metrics as described but may be overridden by the President of the College in consultation with the CUNY COVID Team, the CCNY Faculty Senate, and the CCNY Union Leadership. Any transition from one stage to another will be communicated to campus governance including the Faculty Senate and Union leadership prior to the transition

    Stage 0.

    Stage 0 – (Essential; < 10% total campus capacity) Only essential personnel, approved research labs at 25% capacity, and approved in-person or hybrid classes, are permitted to be regularly on campus. Capacity is defined as max occupancy as determined by the NYC Fire Department or the square footage divided by π(3ft)2, whichever is less (note that using a radius of 3ft per person maintains 6ft distancing). The term “essential personnel” in this context, includes only those individuals required for safe operation of the campus, as defined by the President and the Vice President for Operations.

    In addition to essential personnel reporting for critical operational tasks and/or urgent facility matters, limited personnel may report on site to prepare spaces for phased reopening. This includes general facility maintenance and site safety checks, supply checks, shipping/receiving, accounting, purchasing, and administrative tasks that cannot be done remotely.

    All faculty and staff should continue to work remotely during Stage 0, unless a job-related essential task must be completed onsite. If so, absent an emergency, supervisory approval must be obtained and the plan/schedule reported to Provost, Tony Liss and VP of Operations, Ken Ihrer, at least 24 hours in advance, for approval.

    Limited personnel may, by appointment, come to campus to pick up materials needed to complete work remotely. Personnel reporting to campus must be authorized for access by using the following link for CCNY faculty, staff and students - https://portal.ccny.cuny.edu/depts/oit/campusAccess/login.php and this link for non-CCNY visitors - https://portal.ccny.cuny.edu/depts/oit/campusAccess/external_form.php

    During Stage 0, only essential buildings are open.  The CCNY website shows the current status of our buildings and can be reached here.

    Stage 0
    Item

    Stage 0 Status

    Essential Employees

    On-Campus

    Faculty and Staff

    Remote unless otherwise specifically approved

    Students

    Remote unless otherwise specifically approved

    Approved Research Labs

    Maximum 25% Capacity

    Contractors/Vendors

    Restricted: Approval necessary from VP of Operations

    Classes and Seminars

    Remote

    Public Programming, Non Degree Programming

    Remote

    Student Clubs, Groups, Organizations (Extracurricular)

    Remote

    Student Facilities (Library, Computer Labs, Labs, Lounges)

    Closed but can be accessed remotely

    Classrooms, Seminar/Thesis Rooms, Conference Rooms

    Closed

    Child Development and Learning Center

    Closed

    Department and Public Lounges

    Closed

    Dining Services and Pantries

    Closed

    Use of Off Site Catering Services/Food Delivery

    Prohibited

    University Sponsored Academic and Business Travel

    Suspended (CUNY)

    CUNY Sponsored Student International and Domestic Travel

    Suspended (CUNY)

    Daily Wellness Checks

    Required

    Mask Usage

    Required

    Physical Distancing Requirements (Minimum 6 feet)

    Required

    Elevator Capacity | Passenger

    As posted on each elevator

    Elevator Capacity | Freight

    2

    Stairwells (Ascending & Descending)

    Open in the direction marked

    Guests

    Not allowed on campus without explicit approval

    Stage 1.

    Stage 1 – (<25% total campus capacity) We will enter Stage 1 provided the positive COVID-19 test fraction in NYC remains below 5% for two weeks on a 7-day rolling average, as reported here: https://www1.nyc.gov/site/doh/covid/covid-19-goals.page#viz1607355501127.  Approved research labs may operate at up to 50% capacity. Capacity is defined as max occupancy as determined by the NYC Fire Department or the square footage divided by π(3ft)2, whichever is less (note that using a radius of 3ft per person maintains 6ft distancing). 

    Faculty, staff and graduate students with on-campus research or creative work may use their offices on a rotating basis. Undergraduate and graduate students may be approved to use specific campus spaces for the purpose of internet access, research and studying.

    Stage 1. Occupancy restrictions will be in place:
    • Interior offices and bathrooms: 1 person per room for faculty/staff and single occupancy restrooms.  Reduced occupancy in larger bathrooms by marking off with safety tape. Larger bathrooms will have a sign on the door displaying the occupancy limit.
    • Open-plan offices: configured with at least 6 feet distance from another person, as described in our social distancing protocol, in any other shared cubicle or desk except when all occupants are vaccinated.
    • Shared, closed-door offices:  configured with at least 6 feet distance from another person, as described in our social distancing protocol, in any other shared cubicle or desk except when all occupants are vaccinated.

    To limit interaction, all space usage will be subject to staggered schedules.  Staff, such as public safety and facilities will take measures so that workers do not need to congregate or meet in areas not large enough to socially distance. Shift change instructions will be given to smaller groups and staff will not be allowed to all meet together in person. Open-plan office spaces are subject to occupancy limits.

    Faculty and staff should continue to work remotely during this phase, unless a job-related essential task must be completed onsite. If so, absent an emergency, supervisory approval must be obtained and the plan/schedule reported to Provost, Tony Liss and VP of Operations, Ken Ihrer at least 24 hours in advance, for approval.

    Reporting personnel must be authorized for access to the campus by using the following link for CCNY faculty, staff and students - https://portal.ccny.cuny.edu/depts/oit/campusAccess/login.php and this link for non-CCNY visitors - https://portal.ccny.cuny.edu/depts/oit/campusAccess/external_form.php.

    Stage 1
    Item

    Phase 1 Status

    Essential Employees

    On-Campus

    Faculty and Staff

    Restricted: Open only to those unable to work remotely or essential to preparation for the next Stage or specifically needed for on campus services

    Students Remote accept where explicitly approved

    Approved Research Labs

    Maximum 50% Occupancy

    Contractors/Vendors

    Restricted: Approval necessary from VP of Operations

    Outdoor Spaces

    Restricted and require approval from VP of Operations/COVID Coordinator

    Classes and Seminars

    Remote accept where explicitly approved

    Public Programming, Non Degree Programming

    Remote

    Student Clubs, Groups, Organizations (Extracurricular)

    Remote

    Student Facilities (Libraries, Computer Labs, Labs, Lounges)

    Closed on campus but many services available remotely

    Classrooms, Seminar/Thesis Rooms, Conference Rooms

    Closed

    Child Development and Learning Center

    Closed

    Department and Public Lounges

    Closed

    Dining Services and Pantries

    Closed except the Food Pantry is open by appointment only

    Use of Off Site Catering Services/Food Delivery

    Prohibited

    University Sponsored Academic and Business Travel

    Suspended (CUNY)

    CUNY Sponsored Student International and Domestic Travel

    Suspended (CUNY)

    Daily Wellness Checks

    Required

    Mask Usage

    Required

    Physical Distancing Requirements (Minimum 6 feet)

    Required

    Elevator Capacity | Passenger

    Specified on each elevator

    Elevator Capacity | Freight

    2

    Stairwells (Ascending & Descending)

    Open

    Guests

    Not allowed on campus without explicit permission

    Stage 2.

    Stage 2 – (Up to 50% total campus capacity) After at least four weeks of Stage 1 and if the positive COVID-19 test fraction in NYC remains below 3% for two weeks, on a 7-day rolling average, as reported here: https://www1.nyc.gov/site/doh/covid/covid-19-goals.page#viz1607355501127 and campus protocols are effective at preventing the spread among our campus population, we will allow more members of the campus community to return to campus, while returning members in a safe and socially-distanced manner through individual office plans that comply with the overall campus reopening plan. Increasing the campus density will allow faculty and staff to access their offices more frequently and more campus spaces will open up to vaccinated students. Increased cleaning and sanitizing protocols and staggered schedules will be enacted due to the increase in on-campus presence. Approved research labs may operate at up to 75% capacity. Programming and events will remain virtual where possible but on-campus events will be decided on an individual basis.

    Occupancy restrictions will be in place:
    • Interior offices and bathrooms: 1 person per room for faculty/staff in single occupancy offices and single occupancy restrooms.  Reduced occupancy in larger bathrooms by marking off with safety tape. Larger bathrooms will have a sign on the door displaying the occupancy limit.
    • Open-plan offices: configured with at least 6 feet distance from another person, as described in our social distancing protocol, in any other shared cubicle or desk except when all occupants are vaccinated.
    • Shared, closed-door offices:  configured with at least 6 feet distance from another person, as described in our social distancing protocol, in any other shared cubicle or desk except when all occupants are vaccinated.
    • Conference Rooms: 4 – 6 persons, pending conference room size, with at least 6 feet distance, PPE is required. While in Stage 2., conference rooms will only be available for essential in–person meetings that cannot be held virtually. Social distancing, occupancy limits apply.

      To limit interaction, all space usage will be subject to staggered schedules while in Stage 2. Open-plan office spaces are subject to occupancy limits.

      Faculty/Researchers may return to campus to complete research that cannot be done remotely. Graduate students and postdoctoral research associates should be prioritized for access. All researchers must continue to be scheduled by their supervisor per scheduling guidance, and continue to work remotely for all tasks suitable for remote work.

      Personnel may, by appointment, come to campus to pick up materials needed to complete work remotely. Reporting personnel must be authorized for access to CCNY through their supervisor.  Deans and Vice Presidents can obtain approval from the Provost or VP of Operations  The online access request protocol used in Stages 0 and 1 is no longer used in Stages 2 or higher. Students are authorized if they are taking a course that is held on campus, or working with a faculty member on research or creative work. All students are required to be vaccinated if they come to campus.

    For Fall 2021, it is anticipated that up to 60% of our courses will be offered on campus in either a fully in-person environment or in a hybrid environment.  Classrooms will be socially distanced where occupancy separates students by at least six feet in all direction (social distancing may change in accordance with the latest CDC guidelines and CUNY approval).

    Stage 2
    Item

    Stage 2 Status

    Essential Employees

    On-Campus

    Faculty and Staff

    Restricted: Open to those teaching classes on campus or supporting students’ services. Staff areas will have employees on campus in flexible work arrangements with enough personnel to fully support our operation.

    Students

    Restricted: Open to those students who are vaccinated and taking an on-campus class or to those students who have requested access to resources on campus for assistance with online classes.

    Approved Research Lab Maximum 75% Occupancy

    Contractors/Vendors

    Restricted: Approval necessary from VP of Operations

       

    Classes and Seminars

    Restricted: All classes that are to be held on campus for Fall 2021 have been approved by the Provost

    Public Programming, Non Degree Programming

    Restricted: Approval from VP of Operations after consultation with Sr. Leadership Team.

    Limited to no more than 15 participants and no more than 1 hour in duration.

    Student Clubs, Groups, Organizations (Extracurricular)

    Remote

    Student Facilities (Library, Computer Labs, Labs, Lounges)

    Restricted: These facilities will be open during Fall 2021 with 50% occupancy rates.  We will also be marking some of these areas as vaccinated-only and will lift social distancing.  Each area will be clearly marked and monitored.

    Classrooms, Seminar/Thesis Rooms, Conference Rooms

    Restricted: Rooms will be occupied in accordance with CDC guidance.  At this time, students must remain at least 6 feet apart in all directions and must wear PPE. 

    Child Development and Learning Center

    Restricted: limited capacity

    Department and Public Lounges

    Closed

    Dining Commons and Pantries

    Restricted: For Fall 2021, we will be resuming dinning services with social distancing in these areas

    Use of Off Site Catering Services/Food Delivery

    Unknown at this time

    University Sponsored Academic and Business Travel

    Pending (CUNY)

    CUNY Sponsored Student International and Domestic Travel

    Pending (CUNY)

    Daily Wellness Checks

    Required

    Mask Usage

    Required

    Physical Distancing Requirements

    Required

    Elevator Capacity | Passenger

    As posted on the elevator

    Elevator Capacity | Freight

    2

    Stairwells (Ascending & Descending)

    Open

    Guests

    Not allowed on campus without approval from Provost and VP of Operations

    Stage 3.

    Stage 3 – (<75% total campus capacity)

    Entering Stage 3 requires a positive COVID-19 test fraction to remain below 2% for two weeks, as reported here:https://www1.nyc.gov/site/doh/covid/covid-19-goals.page#viz1607355501127 https://www1.nyc.gov/site/doh/covid/covid-19-goals.page#viz1607355501127 . No change in research capacity occurs with Stage 3.

    It is anticipated that we will open the Fall 2021 semester under Stage 3 having about 50% of our classes on Campus or hybrid.  In addition, we will use this stage to provide more on-campus experiences and activities for the student population, as well as removing social distancing requirements for classroom and student spaces.  At this Stage we will bring back more staff for on-site support. As faculty and staff are not required to be vaccinated, social distancing in faculty and staff environments will be in place.  To accomplish this and remain at below 75% capacity, we will be using staggered schedules and providing for alternate day on-campus/remote work.  These schedules will be developed by supervisors in accordance with the Chancellor’s guidance and HR’s policies.  For those who need accommodations, they will be sent to Human Resources to discuss their options. 

    During Stage 3, vaccinated students will be provided with more opportunity to participate in on-campus activities.  These extracurricular activities will be carefully controlled as to not take presidense over academic instruction and advancing towards a degree.  Technology resources will be prioritized for academic instruction.

    In order for CCNY to open in either Stage 2 or Stage 3, a considerable amount of restaffing must take place.  During the hiring freeze and reduced staffing plans during the pandemic, natural attrition of staff took place and these employees were not replaced.  We will need to hire 14 CSAs and 4 Peace Officers for Public Safety and 26 custodians along with 4 custodial supervisors.  CCNY also needs to fill positions in the BURSAR (7 Vacancies), Financial Aid, Library and IT in order to bring former staffing levels to provide the required service to our students.

    Occupancy restrictions will be in place but will be reduced in Stage 3:

    • Interior offices and bathrooms: 1 person per room for faculty/staff in single occupancy offices and single occupancy restrooms.  Larger bathrooms will be open for vaccinated people only and not restricted.  Non-vaccinated people will need to use the single occupancy bathrooms
    • Open-plan offices: configured with at least 6 feet distance from another person, as described in our social distancing protocol, in any other shared cubicle or desk except when all occupants are vaccinated.
    • Shared, closed-door offices:  configured with at least 6 feet distance from another person, as described in our social distancing protocol, in any other shared cubicle or desk except when all occupants are vaccinated.
    • Conference Rooms: PPE is reccomended when a mixed vaccinated/unvaccinated audience is present in a small conference room. While in Stage 3, conference rooms will  be available for in–person meetings. Unvaccinated participants should use virtual meeting technology to attend unless accomodations are made to hold a socially-distanced meeting.  Check with the meeting organizer to see how the meeting will be held.
    Stage 3 Reopening Alternate Option for Fall 21
    Item

    Stage 2 Status

    Essential Employees

    On-Campus

    Faculty and Staff

    Controlled: Open to those teaching classes on campus or supporting students’ services. All staff are expected to return to work on August 2, 2021.  Supervisors will develop schedules that will limit the number of people on campus at any given time by using flexible work arrangements

    Students

    Restricted: Open to those students who are vaccinated and taking an on-campus class or to those students who have requested access to resources on campus for assistance with online classes.  All students coming to campus must have proof of vaccination for COVID-19.

    Approved Research Labs Maximum 75% Capacity

    Contractors/Vendors

    Restricted: Approval necessary from VP of Operations.

       

    Classes and Seminars

    Restricted: All classes that are to be held on campus for Fall 2021 have been approved by the Provost.  Any Seminars or special events should go through Provost approval

    Public Programming, Non Degree Programming

    Restricted: Approval from VP of Operations after consultation with Sr. Leadership Team.

    Student Clubs, Groups, Organizations (Extracurricular)

    Open: for vaccinated students

    Student Facilities (Library, Computer Labs, Labs, Lounges)

    Restricted: These facilities will be open during Fall 2021.  Some spaces will be designated vaccinated only while others will be designated as a mixed space.  The majority of students spaces will be designated vaccinated-only

    Classrooms, Seminar/Thesis Rooms, Conference Rooms

    Open: As students will be required to be vaccinated, our classrooms will provide a six-foot distance between the instructor and classroom seating but classroom seating may be distanced at three feet.

    Child Development and Learning Center

    Open: limited capacity

    Department and Public Lounges

    Restricted: Social distancing required

    Dining Commons and Pantries

    Restricted: For Fall 2021, we will be resuming dinning services with social distancing in those areas

    Use of Off Site Catering Services/Food Delivery

    Open

    University Sponsored Academic and Business Travel

    Pending (CUNY)

    CUNY Sponsored Student International and Domestic Travel

    Pending (CUNY)

    Daily Wellness Checks

    Self administered with those who are sick, staying home

    Mask Usage

    Required by those who are not vaccinated

    Physical Distancing Requirements (Minimum 6 feet)

    Required for areas that are not designated as vaccinated-only spaces

    Elevator Capacity | Passenger

    As posted on the elevator

    Elevator Capacity | Freight

    2

    Stairwells (Ascending & Descending)

    Open

    Guests

    Open: Requires  COVID-19 vaccination or negative COVID test within the past seven days

    Stage 4.

    Stage 4 – (100% total campus capacity) We enter Stage 4 and return to normal operations when the positive COVID-19 testing rate is below 1% for two weeks, on a 7-day rolling average, as reported here: https://www1.nyc.gov/site/doh/covid/covid-19-goals.page#viz1607355501127.

    All facilities open

    All personnel may return to campus

  4. Entrances to buildings

    All entrances to buildings will be controlled by Public Safety. Access to buildings bypassing public safety is prohibited. Public Safety will ensure students have proof of vaccination through the approved methods detailed above in the Vaccination section or have a current negative COVID test (no more than seven days old).

  5. Specific Campus Spaces

    Classroom/ teaching laboratory/studio class policies

    Under this Fall 21 Reopening Plan, CCNY classes will be in-person, Hybrid, HyFlex and online modes.  We are expecting approximately 50% of our classes to have some component of on-campus preense (In-person, Hybris and HyFlex).  Students will know when they register how the class will be presented.

    Our classes that are in-person have been vetted for class size and have been prioritized to take classrooms that are large enough to support social distancing based on Stage.  As it is fully expected that we will open in Stage 3, classroom spaces will not require social distancing except for the instructor space, which will be situated at least six feet from the students.  Our Information Technology department has purchased equipment that can be used by instructors for both Hybrid and HyFlex.  This equipment is managed by iMedia and can be obtained by going to our reservation desk in the NAC building, first floor.

    1. Definitions: The online designation is reserved for courses that hold 100% of class activities virtually. The hybrid designation is for courses with a combination of in-person and virtual activities. The HyFlex designation is for courses in which an instructor simultaneously teaches online and in-person students.
    2. When classrooms are in a restricted state, the maximum occupancy of a room will be 50% of the fire code maximum or the square footage divided by π(3ft)2, whichever is less (note that using a radius of 3ft per person maintains 6ft distancing). To maintain distancing, desks and chairs will either be removed from the room, or taped-off to prevent use and the proper location of useable desks marked on the floor if they are moveable. It should be noted that we are expected to open in the Fall 21 Semester in Stage 3, where students are required to be vaccinated.  The only social distancing in classrooms will be for the instructor, who may or may not be vaccinated.
    3. When classrooms move to an open state (Stage 3 or 4), social distancing will be lifted in the classroom and will support occupancy rates as established by the Fire Department.
    4. Classrooms, laboratories and studios will be cleaned daily by campus Facilities staff. Disinfectants and disposable wipes will be available in each space so that high-touch surfaces, such as doorknobs, can be cleaned between classes by the entering instructor or students.
    5. Masks will be required only for those who are unvaccinated.
  6. Research Lab Spaces

    Research Lab spaces on campus will maintain a phase-dependent density limit. Maintaining occupancy limits should be done primarily by staggering work schedules.
    1. Research faculty will be responsible for creating their own and other researcher work plans consistent with these guidelines. The College COVID Liaison will monitor compliance.
    2. Campus OSHA staff should be contacted to report potentially unsafe conditions as a result of decreased occupancy.
    3. leaning supplies will be made available in or near all research lab spaces on campus for use by the inhabitants.
    4. Shared research lab space, where not all occupants are fully vaccinated, should not be used by multiple people at once unless social distancing can be maintained. Surfaces in shared spaces should be cleaned by the inhabitants on a regular basis, and masks should be worn at all times in shared spaces. Where all persons working in a lab are vaccinated, social distancing rules are lifted.
    5. Masks must be worn by unvaccinated persons at all times in shared spaces and where other safety rules dictate PPE protection.
    6. Signage will be displayed in each research lab promoting social distancing and proper personal hygiene and respiratory etiquette (i.e. coughing and sneezing into the elbow).
  7. Office Spaces

    Office spaces on campus will maintain a stage-dependent density limit. Most campus employees will be expected to have at least a partial campus presence starting on August 2nd. Maintaining occupancy limits should be done primarily by staggering work schedules rather than designating certain employees as remote workers.
    1. Campus units will be responsible for creating their own work plans consistent with these guidelines. The College COVID coordinator will monitor compliance.
    2. Campus Facilities staff will clean office spaces that have been closed during the pandemic prior to their being re-inhabited. Subsequently these spaces will be cleaned by Facilities staff according to the normal cleaning schedule.
    3. Campus OSHA staff will check areas that have been closed for problems such as mold and rodents, and will flush water in sinks, prior to the space being re-inhabited.
    4. Cleaning supplies will be made available in or near all office spaces on campus for use by the inhabitants.
    5. Shared office space should not be used by multiple people at once unless social distancing can be maintained or all occupants are vaccinated. Surfaces in shared office spaces should be cleaned by the inhabitants on a regular basis, and masks should be worn at all times by those who are not vaccinated in shared spaces.
    6. Masks must be worn at all times in shared office spaces for those who are unvaccinated.
    7. Signage will be displayed in each office promoting social distancing and proper personal hygiene and respiratory etiquette (i.e. coughing and sneezing into the elbow).
  8. Libraries

    The following is predicated on the assumption that the HVAC work in the NAC building is complete, as currently scheduled, to the extent that proper airflow is being supplied to the Library prior to August 2, 2021. Similarly, air-flow issues in other library spaces must be resolved in advance of reopening those spaces. See the section below for details on campus HVAC.

    • All CCNY Libraries staff will return to campus 2-3 days per week on a staggered schedule beginning August 2, 2021 to process and prepare ahead of the August 25, 2021 re-opening to users.
    • Libraries will open on a reduced Monday through Friday schedule of 9AM-5PM on August 25, 2021 as a study space and for regular circulation services to vaccinated users only.
    • If campus conditions permit, hours will be expanded if needed and if sufficient staffing is available for longer hours.
    • Masks will continue to be required for anyone who is not vaccinated. Because staff is a mixed (vaccinated and unvaccinated) population, we will also continue to monitor occupancy by requiring that all users reserve a seat for study space on an online reservation system. This will prevent excessive numbers and provide students with assurance that they will have a space to work.
    • All unvaccinated users or vaccinated users who wish to borrow items but do not need study space may borrow items by using our online book pick up request form and picking their items up in the NAC lobby lockers using a digital code.
    Services
    COVID-19 Service Updates
    Circulation
    • Reserve and circulating items, including calculators, will be quarantined for 24 hours. Their Alma records will be updated to reflect that they are unavailable during quarantine.
    • Reserve items may be checked out for 3-day periods by any patron and will be recalled if the person who put it on reserve requires it for instructional purposes.
    • Until CLICS (CUNY Inter-Campus Borrowing Services) resumes CUNY-wide, we will not send books or receive books from other CUNY campuses.
    • Because we will resume physical lending of all books, remote patrons will no longer have access to the digital items in Internet Archive’s Open Library as per the Open Library policy.
    Instruction
    • Instruction by Library faculty will remain fully online using a combination of asynchronous and synchronous mode.
    InterLibrary Loan
    • Inter-Library Loan (ILL) borrowing will continue and lending will resume once the Office of Library Services resumes its mail service and when we have been provided with a Temporary Services budget that allows us to hire enough part time ILL staffers.
    Reference
    • We will maintain the online chat reference service to support the majority of students with a slight reduction in hours so that reference librarians will be able to provide limited in-person reference service on-site.
    Printing, Copying, and Scanning
    • These services will be available as usual
  9. Office of Information Technology

    The Tech Center and Computer Labs

    The Tech Center and OIT controlled computer labs will function at full capacity (since all students are required to be vaccinated) with the exception of the computers outlining the perimeter of the Tech Center, which will have every other computer marked off for use by remote students. OIT lab computers will be configured for both in-person and remote access usage. Occupancy capacities will be maximized in accordance with the college’s staged reopening status.

    • A Plexiglas shield has been installed to staff at the reservation counter from patrons
    • Computers in the Tech Center and Fishbowl are configured to allow CCNY students to remotely access CUNY and CCNY site-licensed software. Computers in open (non-classroom) areas will alternate between remote access and in-person use. Those reserved for remote access will be marked accordingly.  In the event that a non-vaccinated student meets an authorized condition for being on campus without a vaccine, accomodations will be made for those students.  Since all students are required to be vaccinated, we do not anticipate many non-vaccinated students coming to campus for computing resources.  In the event that we do have non-vaccinated students, these students will be directed to computers along the perimeter of the Tech Center that are socially distanced.
    • Students will be allowed to use computers in the Tech Center’s STC computer labs at full occupancy (since all students are required to be vaccinated), provided classes are not in session and its general use computers are occupied. 
    • Students must make a reservation with Tech Center staff to use the collaboration spaces such as the Multimedia Study Rooms (MSR) or Active Learning Classrooms (ALC)
    • Faculty who would like to use the Tech Center must make a reservation with Tech Center staff for the use of a Study Room (SR), located in the rear of the facility, where the capacity is limited to one individual per room.
    • Signage, tape lines, and physical barriers will help regulate the flow of traffic, indicating safe separation intervals for those entering, exiting, using, and awaiting resources and services
    • To help ease the identification of and navigation to available computers, Tech Center digital signage will indicate areas where computers are available. 
    • Hand sanitizing stations have been strategically placed around computer labs and bathrooms
    Other Computer Labs
    • Where feasible computer labs used by students should follow the same guidelines used in the Tech Center. Additionally, It is recommended that these computer labs configure their computers to allow remote access.
    • Computer lab managers can contact the Office of Information Technology for more information to enable this functionality.
    Technical Support

    The Office of Information Technology (OIT) will continue operating remotely and in-person to assist students, faculty and staff with desktop, remote, and classroom support.

    • OIT areas that provide frontline technical support (Service Desk, Tech Center, iMedia, Reservation Desk, Client Services, Divisional Support, Network Services, and Telecommunications) expect to resume in-person operations at close to 80% staffing levels on campus from one week prior to through four weeks after the first day of classes. After this period, OIT will reassess the level of staffing needed to continue supporting the college’s needs. If necessary, operations for these support groups could change based on the needs for the remainder of the semester.
    • Other non-frontline OIT staff will continue working as required as determined by their supervisor and job function.
    • Where feasible, OIT will reserve areas for staff whose vaccination status is confirmed where social distancing will not be required, and other for those whose vaccination status is unknown where workstations will be separated to maintain social distancing.
    • Hand sanitizing stations will be located in hallways and inside of the OIT office; a spray bottle containing a quarto disinfectant will be available for anyone to sanitize their office furnishings and electronic equipment.
    Service Desk
    • A Plexiglas shield has been installed to separate customers from staff at the main window
    • A hand sanitizing station will be located on the inside wall next to the doorway entrance to the office
    • A spray bottle containing a quarto disinfectant will be available for anyone to sanitize their office furnishings and electronic equipment
    • A three-person limit is set for the number of employees that will be allowed to work in this office • All patrons, including faculty, will be served at the window one at a time. Faculty needing technology for an upcoming class will be given priority by notifying the front desk
    • Tape lines for customers requiring services
    Device Loaner – Reservation Desk
    • A Plexiglas shield has been installed to separate patrons from staff at the service counter. • A hand sanitizing station will be installed in the work area.
    • A spray bottle containing a quarto disinfectant will be available to sanitize furnishings and electronic equipment.
    • A limit of two Service Desk staff at the front counter to assist faculty, staff and students while maintaining the required social distancing; other Service Desk staff may service patrons using remote access from our Kiosks in the Tech Center. If demand requires more staff members, more will be on-site.
    • Kiosks may also be used as virtual assistance in front of service counters.
    • Tape lines and signage will be used to help maintain spacing intervals between patrons.
  10. Gatherings in Enclosed Spaces

    Note: When the protocols listed in this section are violated, please refer to the section on Reporting Unsafe Practices.

    • All staff meetings, seminars and events should continue to use virtual meeting technology in a HyFlex manner such that fully vaccinated people can attend in-person while unvaccinated people can attend via online technology.
    •  Per NYS guidelines, in situations or settings of more than 5,000 participants with guests of unknown, or mixed vaccination status, CCNY’s COVID Coordinator will work with the event planner and choose whether to keep physical distancing measures in place or operate separate areas for vaccinated and unvaccinated individuals.
    • For campus events with less than 5,000 participants but still with a significant number of guests of unknown or mixed vaccination status, the the CCNY COVID Coordinator will work with the event organizer to decide whether to require social distancing, or implement other protocols, for unvaccinated individuals.
    • As we enter Stages 3 and above, we will begin allowing in-person meetings to take place for vaccinated persons without social distancing, utilizing HyFlex for the unvaccinated where possible. 
    • Many communal areas such as lunch areas and cafeteria spaces will be opened. The areas will incorporate social distance standards for a mixed vaccination status population, based on occupancy rates
    • Smaller restrooms will be designated ‘single use’ with two-sided signs hung on the doors indicating ‘occupied/unoccupied’.   Larger restrooms can accommodate more than one person (e.g., NAC 1st Floor has 10 or more stations), so every third urinal/toilet stall and sink will be available to use and the others taped off and signs posted “out of service” or “closed to maintain social distancing”
    • Elevator and Escalator protocols
      • Facemask and other acceptable face coverings must be worn at all times by those who are unvaccinated while in elevators
      • In buildings where it is possible, elevators will be designated as vaccinated-only and unvaccinated only.  Occupancy levels will differ based on the vaccination designation for the elevator.
      • Capacity of elevators will be limited to a specific number of occupants based on the size and capacity of the elevator. Certain elevators will be marked with reduced occupancy since there is currently no mandate for Faculty/Staff vaccinations. Floor decals may be placed to mark the suggested standing spots.  Appropriate signage will be posted at the elevators noting the maximum occupancy allowed for the specific elevator car.
      • Individuals will be encouraged to use stairs and escalators rather than elevators when possible, especially when descending; elevator use should be prioritized for persons with accessibility needs. Signage will be placed discouraging congregating in waiting areas outside of elevators
      • Facilities staff will clean and disinfect high touch elevator surfaces at various times throughout the day
      • Hand sanitizing stations will be placed at elevator call stations or in close vicinity to elevators.
    • See facilities plan for additional details and proposed signage
  11. Movement and Commerce

    Campus visitors
    • Until we reach Stage 4, recommended practices for generally limiting public interactions on campus include, but are not limited to (CUNY policy p11):
    • Limiting visitors to "invited guests" who are expected to abide by all campus and building specific protocols
    • Requiring student/institutional IDs in order to enter any on-campus building
    • Requiring clients and visitors to have an appointment or pre-approved permission to enter buildings
    • Barring non-essential visitors, to the extent possible.
    • The Coronavirus Campus Coordinator will designate appropriate personnel to ensure engagements will be scheduled, pre-approved and managed in conjunction with the offices/locations being visited
    • Visitors and contractors will be allowed in campus buildings only with approval from the unit head (Dean or VP) and after providing contact-tracing details (full name, e-mail and cell #)
    • Visitors are required to wear face masks or other acceptable face coverings while on campus and inside our buildings.
    • Nonessential visitors, volunteers, and activities will not be allowed in campus buildings until campus is fully re-opened.
  12. Human Subjects Research

    Human subjects research may continue noting recommended practices limiting in-person research procedures and public interactions on campus. All Human Subjects Research activities, including intervention and interaction with human participants, must be approved by CUNY’s Institutional Review Board. An Amendment will be submitted with the updated consent document including the following suggested language in your campus research reopening approval plan – “This research conducted in-person and will entail face-to-face interaction with research staff. All in-person research conducted at a CUNY campus follows national, state, local and CUNY COVID-19 safety guidelines. Additionally, this research has been approved by a CUNY Campus in-person research resumption committee and follows all required safety guidelines.”

    For external visitors to campus, the practices outlined above in Movement and Commerce/Campus Visitors must be followed.

  13. Travel

    All employees of CCNY are subject to University, State, City and Federal guidelines for travel. Faculty and staff may travel provided their travel is consistent with these guidelines. Because these guidelines change frequently, we do not list them here. Travelers are responsible for keeping current with the latest guidelines.

Part II: Cleaning and Safety  

It is important to note that many of the early concerns about cleaning surfaces and the value of protective measures such as plexiglass barriers are of little value in the protection of virus spread and transmission.  Our general protocol will be to provide these measures, more for peace of mind than as actual safety barriers.  Cleaning will be provided as described in the plan and any supplemental cleaning can be done by individuals as their comfort levels dictate.  Supplies will be provided for cleaning.  Protection barriers, such as plexiglass barriers help with stopping large droplets, which are also stopped by wearing a mask.  Plexiglass barriers do not provide protection for micro-droplets.  CCNY will provide plexiglass barriers in accordance with the plan – primarily in high, person-to-person interaction areas but where not specified, you will need to make a departmental request.

  1. Protective Equipment

    1. Anyone entering a building will be required to wear a mask that covers the nose and mouth if they are unvaccinated.  Wearing of masks my unvaccinated persons will be on the honor system.  While it is assumed that employees and students will show up on campus with a face mask, masks will be made available at no charge for anyone entering a campus building.   Campus employees, students and visitors who are vaccinated are not required to wear face masks while on campus inside our buildings.  Unvaccinated individuals should are required to wear face masks.

      PPE needed for jobs requiring a higher level of protection will be provided at the appropriate level.The college also maintains an inventory of neoprene gloves and Tyvek safety apparel personal protective equipment which are also available to staff based upon the risk tolerance for the work assignment.  As with protective face masks, this PPE is adequately stocked and will be re-ordered as needed.

      Employees who face the public, such as the office of Public Safety, the Bursar, the office of financial aid, etc., will be provided with a barrier protection, such as a Plexiglas shield, to set a safe separation distance with the general public.

    2. All personnel should reference CDC guidance on the use of PPE and familiarize themselves with updated guidance, fact sheets and videos at: https://www.cdc.gov/coronavirus/2019-ncov/hcp/using-ppe.html.  Please note that CUNY mandates supercede CDC regulations and while wearing a mask while vaccinated may not be a CDC requirement, it is a CUNY requirement.
    3. The CDC recognizes that the chance for transmitting Covid-19 via surfaces is low.  However, to be conservative, this plan suggests that the sharing of objects, such as tools, equipment, machinery, touchscreens, and vehicles, as well as the touching of shared surfaces, should be limited and those surfaces should be cleaned should they be shared.
  2. Hygiene, Cleaning, and Disinfecting

    1. Hygiene, cleaning, and disinfection of College spaces will adhere to the guidance and requirements from the CDC and the NYS Department of Health (DOH). The College will maintain logs that document date, time, and scope of cleaning and disinfection.
    2. Quaternary disinfectant, or equivalent, will be made available in or near all rooms and offices and will be used by occupants to clean high-touch surfaces at a frequency deemed appropriate for the space.  Campus staff will be asked to clean much of their own office / suites.  This includes, but is not limited to, high touch surfaces, flat surfaces such as desks and lockers, and any other area normally used on a day-to-day basis by the staff member.  Appropriate cleaning supplies will be provided by the College.  The College will remain responsible for cleaning and maintaining the building support systems in office suites.
    3. Common surfaces frequently touched by multiple people such as elevator buttons, security desks, and door handles to buildings and stairwells will be cleaned and disinfected at least daily by the custodial staff.  Logs will be maintained documenting cleaning and disinfection schedules for shared facilities and common areas maintained by CCNY. If anyone notes that a space is in need of a cleaning, please contact facilities by calling 212-650-8675.
    4. Hand hygiene stations containing at least 60% alcohol-based hand sanitizer will be provided and maintained at the entrance to all facilities, next to all elevators call stations and adjacent drinking fountains.  If anyone notes that a hand sanitizing station is without sanatizer, please contact facilities by calling 212-650-8675 or use the QR code located on the station.
    5. Restroom facilities will be stocked with soap and disposable paper towels and restocked on a daily basis, or more frequently if needed.  The lavatories in many restrooms on-campus are not fitted with touch-free faucets. In those cases, hand sanitizer dispensers will be placed just outside these bathrooms.
    6. The campus will be using posters, prompts and video monitors throughout the campus to highlight important principles such as hand washing, face covering, social distancing.
    7. If an individual on campus reports symptoms of COVID-19, the rooms visited by the individual will be closed for the remainder of the day, cleaned and disinfected in the off-hours and returned to service the next day.
    8. Spaces visited by an individual who reports COVID-19 symptoms that cannot be closed will be cleaned and disinfected including, at a minimum, all heavy transit areas and high-touch surfaces (e.g., tables, elevators, facility entrances, badge scanners, restroom handrails, equipment, door handles). The campus owns a variety of equipment that will be deployed based upon the nature of the room/space and the types of equipment that need to be disinfected. Examples include but are not limited to hand-held UV disinfection units and electrostatic misters. Finally, if needed, the campus will hire an outside vendor to disinfect affected areas.
    9. Common dining areas will be limited for Fall 21.  The sharing of food and beverages is discouraged.
    10. In general, the Facilities will be using the following equipment and disinfectants:
      • Quaternary disinfectants (Spic and Span Disinfectant and 3M 25H Quat Disinfectant) Both EPA approved;
      • Kaivac No-Touch cleaning systems for restrooms. This is a light pressure sprayer with a vacuum to pretreat, scrub and clean restrooms;
      • Portable hand-held ultraviolet light disinfecting equipment – used primarily for key boards and other equipment sensitive to spray disinfectants
      • Steam cleaners - for water fountains and restrooms; and,
      • Electrostatic sprayers - to mist and instantly disinfect large areas.

        Supervisors will be responsible for the proper use of equipment and the training of custodial staff to meet the needs of the campus.

  3. Cleaning Support for Self-Cleaning

    Facilities will provide a spray bottles with a quaternary disinfectant, a Safety Data Sheet for the disinfectant and a microfiber cloth in or near all offices/workspaces to help faculty and staff ensure the areas are kept free of contaminants.  The disinfectants in use are the Spic and Span disinfectant and, for emergency cleaning purposes, Quat 3m 25H disinfectant—both are EPA (Environmental Protection Agency) approved.

  4. Procurement of Necessary PPE and Cleaning Supplies and Services

    CCNY’s Procurement team has purchased face masks, PPE and hand sanitizer in large quantities and will work with our suppliers to provide critical products to meet requests from departments in an expedited fashion.

    Cleaning supplies are to be purchased according to CUNY’s purchasing hierarchy to ensure that CCNY’s needs are adequately and consistently met. These vendors include the state of New York’s preferred source supplier (New York State Industries for the Disabled); CUNY’s maintenance, operation and repair vendor (Grainger/Edge Electronics); and, where necessary, from other contracted vendors.

    As with any campus department, Facilities will also be able to purchase items directly from the University’s MOR supplier, Grainger/Edge Electronics, and through the CUNYfirst marketplace interface, “Punch-out,” which can be found under the “Requisitions” tab in CUNYfirst. CCNY’s Procurement team will work with Facilities, as well as with all other departments, to ensure that COVID-19 response-related items are ordered and delivered from a variety of sources should certain items not be available through the marketplace interface.

  5. Financing

    If a specific department requests PPE equipment, a requisition can be submitted into CUNYfirst. The item must be charged to the program code specifically created for COVID-19-related purchases: 80431. CCNY’s Finance team will ask departments to project their PPE spend in six-month increments, including, if required, on a prescribed or requested delivery schedule of PPE related items. This will allow Procurement to uniformly address CCNY’s needs, and take advantage of favorable terms with larger orders.

  6. Official Communications from the Finance Department to College Vendors/Suppliers

    The College Fiscal Affairs Office (Procurement and AP Teams) will require its vendors—through an official communication—to comply with its policy of ensuring proper safety standards when visiting campus to complete necessary work. Namely, the vendors will be asked to:

    • Practice social distancing (minimum of six feet)
    • Use face coverings 
    • Ensure sick employees stay home
    • Consider possible daily wellness checks
    • Educate their employees on the necessary steps they can take to protect themselves at work (proper hygiene, including handwashing, routine cleaning of frequently touched surfaces, etc.)
    • Check-in with the Office of Public Safety every time they visit the campus.

      This official communication will also state that vendors who must complete essential work on campus (i.e., maintenance and repair of key infrastructure), are to provide a written COVID-19 Preparedness and Response Plan as stated in OSHA 3990-03 2020, “Guidance on Preparing Workplaces for COVID-19.”

      Additionally, please be advised that the University Office of General Counsel is working on University-wide contract language to incorporate into new and amended agreements to address concerns regarding contracted vendors providing work on campus. Official Communications from the Finance Department to College Requestors/End-Users

      CCNY’s Fiscal Affairs Office (Procurement and AP teams) will send a notification to the College community informing them that any requisition for goods or services directly related to COVID-19 must use the program code, 80431. This notification can also contain the latest shipment and delivery information of goods procured by CCNY’s Procurement team.

  7. Official Communications from Occupational Health and Safety

    Signage around campus reminds all personnel of the CDC guidelines for COVID-19 safety and proper personal hygiene in the workplace.  Signage will also be in place to encourage vaccinations.

    The Director of Environmental Health and Occupational Safety sends a daily bulletin to our website to inform the community of any potential COVID-19 contaminated areas on campus due to individuals who have symptoms of, or a positive test for COVID-19. These areas of campus will be closed until they are safe for reentry.

  8. Training

    COVID-19 training will be required of all campus personnel, including students, before being allowed to return to campus. The Blackboard training module will be used wherever possible. In-person training, provided by the Campus Coronavirus Liaison or one of his direct reports in EHOS, will be used for individuals and groups for whom the Blackboard training is impractical. Training will also include the proper use of PPE, and basic cleaning of personal spaces.

    All campus students and employees have been informed, and will be reminded regularly, that they should not report to work if they are unwell.

  9. Reporting Unsafe Practices or Unclean Conditions

    Unsafe practices should be reported immediately.

    If an area, restroom, classroom or common space is in need of a cleaning, please contact facilities by calling 212-650-8675.

    All personnel should report unsafe practices to their supervisor. Confidential reports can be made to the Associate Provost for Research, the Provost, the Vice President for Operations or Human Resources.

    Resolving issues with unsafe practices is ultimately the responsibility of the Provost. Resolving such issues among Facilities and Public Safety staff is ultimately the responsibility of the Vice President for Operations.

  10. Employer Plans

    This safety plan will be available on the campus website and will be conspicuously posted at the entrance to each campus building and at elevator call stations on each building floor.

  11. Process for laboratory reopening approvals

    To manage the reopening, researchers who wish to restart their laboratory operations must submit a research reopening plan for review by the Research Reopening Review Board (RRRB) which consists of faculty and administrators from Science, Engineering and the Medical School, as well as the Director of Environmental, Health, and Occupational Safety and the Assistant Vice President for Facilities. The RRRB submits vetted plans to the Provost for final approval.
    Once plans are approved, re-entry to the campus buildings will follow the campus access protocol described here: https://www.ccny.cuny.edu/return-campus.

Part III HVAC Systems

Indoor Environmental Quality

HVAC schematic HVAC schematic

Air Filtration

Supply air is filtered via a series of filters in the air handling unit as shown in Figure 1 above.  Some air handling units filter air using one rack of filters while other use two racks of filters.  In either case, the CDC recommends that the final filter that air passes through meet a minimum Merv 13 rating.  For the air handling units on the CCNY campus all of the air handling units meet a minimum Merv 13 rating with the exception of the following:

Compton-Goethals & Marshak Building

The Compton-Goethals building is serviced by six air handling units that are fitted with Merv 5 roll filter.  The basement, first and second floors of the Marshak building are similarly serviced by four air handling units fitted with Merv 4 roll filters.  Renovations are in progress on all ten air handling units to remove the roll filters and install conventional filter racks capable of accepting standard Merv 13 filters.  DASNY has stated that this work will be completed by the beginning of the Fall 2021 semester.

Marshak Rooftop Air Handlers

Over the past five years a capital project has ensued in the Marshak building that included the installation of five (5) new air handling units on the rooftop of the building.  These new air handling units are designed to service the laboratory spaces located on the perimeter of the east and west sides of the building from the third floor to the thirteenth floor of the building.  These air handling units are fitted with Merv 8 filters and are designed to provide 100% outside air to those spaces.  Therefore, since the supply air is void of any return air, a Merv 8 filter is acceptable for these air handling units.

Rebalance or Adjust HVAC Systems

Most of the large air handling units in campus buildings service large vertical cross-sections of the building.  As an example, in the case of the NAC building, any one of the air handling units in that building may be servicing a defined vertical core of the building from the first floor to the eighth floor.  Other air handling units in that building may be servicing a more limited vertical core consisting of a lesser number of floors.   This same scenario holds true for most of the buildings on-campus such as Shepard, Steinman, Wingate and Harris.  While the campus air handling units have been surveyed and deemed acceptable by CUNY and, while the CCNY Facilities Department has provided routine maintenance to all campus air handling units, the Facilities Department will also conduct a survey of rooms, including all classrooms and labs scheduled for in-person instruction, for each of the air handling units to determine supply flow rates throughout the buildings.  This project is in-progress and will be completed by the opening of the Fall 2021 semester.  Once complete this data will be made available to the campus.

Limiting Factors

In reference to Figure 2 above, there are many components to an HVAC system that need to function properly in order to supply and return air within buildings.  While most of the campus HVAC infrastructure works fine, it is believed that some air supply dampers in the Shepard building may be closed, thereby restricting air flow through certain spaces in the Shepard building.  Again, this condition was brought to CUNY’s attention early in the pandemic whereupon CUNY engaged the services of DASNY to investigate the condition of the fire dampers and smoke/purge dampers in the Shepard building.  That work is in the beginning stages and probably will not be completed by the Fall, 2021 reopening.  Therefore, in order to mitigate this situation the following engineering controls will be taken:

  • The Shepard building has double sash moveable windows.  While we do not want any staff, faculty or students to open or close these windows due to the weight of the sashes, the Facilities department will crack-open the sashes of some windows in classrooms where ventilation is found to be compromised. 
  • The campus will be purchasing portable air purifiers fitted with HEPA filters to be used in classrooms that are experiencing compromised ventilation.  A link to the portable air purifier, or equal, is as follows:  https://classroomairpurifiers.com/ed400.    If additional air circulation is desired, a free standing fan can also be used to further facilitate air circulation.

Maintenance

The Facilities Department follows ASHRAE’s 62.1-2019, “Ventilation for Acceptable Indoor Air Quality” as a guide for the maintenance of the campus air handling units.  All air handling maintenance has been performed to-date and will again be revisited prior to the beginning of the Fall 2021 semester. 

Part IV: Communications:

Communications and Messaging

CCNY is committed to transparent, informative communications that benefit the safety, security and awareness of students, faculty, staff, donors, alumni visitors, and community. Our campus communications department will maintain all efforts to be flexible in the face of changing regulations and guidelines from both the state and city of New York, as well as those coming directly from CUNY.
In an effort to most succinctly provide messaging and direction to our audiences, messaging will be specific to what is developed out of the Office of the President, the Office of the Provost, and the Office of the Vice President for Operations, in conjunction with the language approved under that guidance of the COVID Coordinator.  Any COVID-19 related language that is created by and/or outside of this communications subcommittee will be vetted for relevance by both the communications department and approved for wide-range circulation by the senior advisor to the president, Dee Dee Mozeleski. 

Website and Social Media

Campus COVID-19 communication will be digitally available to the campus community and others via the CCNY website homepage (www.ccny.cuny.edu), along with a dedicated “Return to Campus” subsite, which can be found at  www.ccny.cuny.edu/return-to-campus.  In addition to the website, communications will be shared via our official CCNY social media platforms—primarily Facebook, Twitter, Instagram, and LinkedIn.

The campus community may also be informed via text message campaigns, as well as on-campus digital display signage, on-campus print signage, and through platforms dedicated to reaching prospective students and families via CCNY’s admissions office. The goal of all messaging is to provide transparency and clarity to all parties as we progress through the reopening process.  This will include, but may not be limited to, reopening protocols, campus and/or government mandated vaccine guidance and requirements, information and guidance for all essential and non-essential CCNY personnel, and other official communication that is necessary to disseminate during this transition period.  

Responding to Inquiries 

As part of the reopening initiative, our campus will primarily respond to questions and comments from faculty, staff, students and families via our official social media channels listed above and potentially, where appropriate, via messages from the CCNY President, Dr. Vincent Boudreau.  Information on how to access and reach CCNY in this way will be clearly noted as part of the communication messages / package(s) sent out using previously mentioned mediums.  

Signage and Notifications 

Print or digital on-campus signage will be displayed at the entrances and interiors (per open floor) of all buildings on campus.  These signs will be geared towards reiterating campus/government mandated guidelines, reminders of proper hygiene, mask or social distancing orders, interaction limitations, open and closed rooms/labs and offices, and PPE/mask guidelines. The signage on display in print or digital formats will be replica signage from CDC-established guidelines, and may be paired with CUNY- and building-specific guidelines.  Messaging in any medium—web, social media, text message, email, print, and any other digital formats—will maintain clear and concise instructions and be specially branded for recognition and consistency. These communications will include, but not be limited to: 

  • Mandates and guidance
  • Best practices
  • Health risks/advisories (including "hot spot" locations across campus)
  • Reminders and recommendations – including signage and messaging to encourage vaccination
  • Celebrations of achievements in the battle against COVID-19 as we reopen
  • Disclosure of available resources.
Campus/Building Closings/Reverting back to Distance Learning

Should the campus need to close operations, CCNY will follow the directions of the Governor’s office or the CUNY Campus Reopening Committee and the Chancellery/ COO office on COVID-19 exposures.

Whenever the area has at least 100 new cases weekly, per 100,000, or a seven-day positivity rate of 10% or greater, the campus will revert back to remote learning.

Whenever the area has fewer 50 new cases weekly, per 100,000, or a seven-day positivity rate less than 8%, the campus will allow in-person learning.  For Stage percentages, please see Stages 0 – 4 above.

The Towers at CCNY is performing onsite testing and CCNY will begin onsite testing in August 2021.  The results data, along with local and state data and guidance, will be used as input to guide the campus working with the Chancellery/COO office on decisions as to closure.

CCNY will close sections of buildings or entire buildings to prevent the risk of COVID-19 exposure to the wider community when the number of positive cases and location of the exposure goes beyond areas that are easy to isolate. We will endeavor to avoid building closures, opting instead to close rooms and labs according to the protocols. However, if in the judgement of the COVID Coordinator, with input from the President, Faculty Senate and union leadership, along with consultation with the CUNY Campus Reopening Committee and the Chancellery/ COO office, uncontrolled spread of the virus may be occurring in a building, a building may be closed for up to seven days.

If it is necessary to close a building, the following procedures will be followed:

  • The Coronavirus Coordinator and Liaison will notify the President, Faculty Senate and Unions and consult the Chancellery/COO COVID-19 Task Force
  • The communication group will issue notifications to the potentially impacted students, faculty, and staff.
    Impacted departments will initiate their ramp-down plans in accordance with the CUNY guidelines.
  • The building or closed area will be cleaned in accordance with the CDC cleaning and disinfection guidelines.

Part V: Enforcement, Assessment and Conflict Resolution

This section of the reopening plan describes policies for ensuring compliance with COVID-19 related Health and Safety Procedures.

The City College of New York is committed to providing an excellent education for every student in an environment that maintains the health, safety and well-being of our entire campus community.  Health and safety is a responsibility shared by the College community, including students, employees, contractors, vendors and visitors to the campus.

It is critically important that everyone who comes to the campus is familiar with all COVID-19 policies and protocols related to health and safety, and adheres to these policies, so that we can remain safe while on campus.  Additionally, as these guidelines are continually being reviewed and updated, please regularly check the CCNY website and your email for any new information.

Until further notice, all members of the College community are subject to these policies and protocols when on campus, and are expected to comply to keep the campus safe.  The College’s goal is to support adherence—by everyone on campus— to our policies and protocols on matters such as face coverings and physical distancing, among other things.  The primary method of achieving the goals is by educating the campus community through the CCNY website, signage throughout our campus, and other forms of communication (including required training and web-based meetings held by the President).

Compliance

Individuals who fail to comply with established policies and procedures will be referred to the relevant College Office – e.g., Public Safety, Student Affairs or Human Resources (HR) – for appropriate action.

  • All employees, students, contractors and visitors to the campus will require valid identification to enter a campus building.  Entry into buildings continues to be regulated by Public Safety. Vendors/Visitors to the College will be required to have an appointment in order to enter a campus building

All are required to wear acceptable face coverings when inside the campus buildings  if unvaccinated, unless an individual is alone inside a private office or other enclosed space. Acceptable face coverings for COVID-19 include but are not limited to cloth-based face coverings and surgical masks. Masks with valves are not acceptable.

  • Unvaccinated individuals on campus grounds are encouraged to wear acceptable face coverings outdoors whenever they cannot maintain a distance of at least six feet from others.
  • Unvaccinated employees who claim that they are unable to wear an acceptable face covering due to a disability will be immediately referred to Human Resources for follow-up.  An appointment with HR will be required.  Similarly, students will be directed to Student Affairs
  • Everyone on campus must adhere to current physical distancing mandates, specifically, to stay at least six feet from other people and to avoid gathering in groups accept when in vaccinated-only spaces.
  • Everyone will be expected to cover their mouth and nose with a tissue when coughing or sneezing, or will be expected to use the inside of their elbow—even when wearing a mask.  Used/soiled tissues must be discarded appropriately.
  • All individuals on campus are required to follow posted signage.
  • Use of elevators should be in accordance with physical distancing mandates and occupancy limits posted on the elevators. Some campus elevators will be designated vaccinated-only

Provided below are reporting and response procedures that will guide the College in addressing allegations of non-adherence to the College’s health and safety policies and protocols.

Reporting

Complaints and concerns related to non-adherence can be reported in a variety of ways:

  • Staff report concerns to their Supervisor
  • Faculty report concerns to their Department Chair or Dean
  • Students report concerns to the Division of Student Affairs
  • All Members of the Campus Community, including vendors, contractors and visitors report concerns to the Department of Public Safety if they are unable to report issues in the steps above:
  • Faculty and Staff report concerns to Human Resources:

Addressing Non-adherence

In the interest of the health and safety of the campus community including students, faculty, staff, contractors, vendors and visitors to the College, anyone who fails to adhere to the policies and protocols established to protect the well-being of the College community – after being advised to do so by an appropriate authority – will be asked to leave the City College campus by Public Safety.

Receiving complaints and informal resolution

Supervisors, Departmental Administrators, Student Affairs, Public Safety and Human Resources have the responsibility to do the following:

  • Receive concerns or complaints
  • Address directly the people involved by attempting to determine what occurred
  • Seek to resolve informally, with education to reinforce understanding of expectations related to policy adherence.  For example, a departmental office will provide disposable face coverings as needed to enable policy adherence
  • Seek assistance from senior supervisors, department administrators, Public Safety, Student Affairs and/or HR as needed and as would be done for other concerns and complaints.

Refusals to adhere to policy and repeated complaints

If an individual refuses to adhere to the College’s policies and protocols for health and safety after being asked to do so by an authorized staff member (see individual roles identified above), that staff member shall inform the individual that they must leave campus immediately and if they refuse to leave, Public Safety should be notified.

  • For employees who are expected to conduct their work on campus, time away as a result of a required departure from campus will be counted against time and leave balances, as appropriate
  • Students will be referred to the Office of Student Affairs and will have to meet with the Director of Community Standards  
  1. Public Safety
    1. Entry may be denied under Henderson Rule #2: “Individuals are liable for failure to comply with lawful directions issued by representatives of the University/College when they are acting in their official capacities. Members of the academic
      community are required to show their identification cards when requested to do so by an official of the college.”
      Incident Report filed
    2. Referral to Student Affairs or Human Resources for follow-up
    3. If necessary, appropriate application of NYC Health Code Section 11.31:  Acts likely to spread disease prohibited.  https://codelibrary.amlegal.com/codes/newyorkcity/latest/NYCrules/0-0-0-44461
  2. Student Affairs
    • Counseling
    • If necessary, appropriate application of the Henderson Rules and applicable CUNY and College policies and procedures.
  3. Human Resources
    • Counseling
    • If necessary, appropriate progressive disciplinary measures in accordance with applicable collective bargaining agreements and CUNY and College policies and procedures.

Additional Campus Resources

It is important to note that it is normal to experience a range of emotional reactions to the evolving global health situation.  It may be the case that the related stress might be interfering with an individual’s relationships, studies, work and daily life and consequently their ability to cope in a reasonable and professional manner.  If it is determined that this is the case, resources are available to assist these individuals.  (Note:  a referral to the resources below will not necessarily preclude the need for punitive action.)

 

References:
https://www.cuny.edu/coronavirus/reopening-guidelines/guideline-safe-campus-reopening/ 
https://www1.nyc.gov/site/doh/covid/covid-19-main.page
https://www1.nyc.gov/assets/doh/downloads/pdf/about/healthcode/health-code-article11.pdf
https://sla.ny.gov/MandatoryFaceCoverings

Part VI. The Towers at City College Fall 2021 Dorm Plan

Occupancy and Physical Preparation

Note:  All policies and procedures will align with guidance from CCNY, CUNY, the City of New York and New York State.

Housing Assignments
  • Prior to occupation, all areas have been cleaned and appropriately sanitized.  Every apartment was painted and professionally cleaned.
  • Maintenance has been running the water on all floors to make sure that there is no stagnant water
  • Staff is currently working on getting housing licenses signed for the upcoming academic year.
    • Current projected Fall Occupancy is around 200-300 residents; approximately half of the bed spaces.
  • Each occupant will be in a single or double occupancy bedroom and will share a common space with up to three other occupants where there is 1-2 bathrooms, a kitchen and living room.  All occupants that notify the Towers management of compromised immunity or underlying conditions will receive a room with an individual bathroom, kitchen and living space
    • Current occupancy offers 575 student bed spaces
    • Automatic doors are installed at the Tower entrance that students enter using their RFID badge.
Common Areas/Capacity Limits
  • Access will no longer be restricted in common areas
    • Furniture will be reintroduced to common areas as all residents will be required to be vaccinated, reducing the need for social distancing
    • Reservation system will no longer be required for use of amenities, but will remain available to allow residents to ensure access to limited equipment such as ovens in the kitchen
    • Fitness Room will be open to all vaccinated residents without limitation
      • Maximum use of 12 people at one time per FDNY guidelines
      • Anyone utilizing the fitness room will be required to use the provided sanitary wipes to clean all used equipment after use or each piece of equipment
  • All amenities will be cleaned daily by staff, but residents who utilize amenities should make efforts to clean up after themselves
  • Guidelines for each amenity should be followed and are available in the reservation system
  • Pool table, ping pong table, and foosball table will be open for resident use
  • Common spaces will be cleaned frequently daily.
  • Office Visits Many services will be moved to online to limit interactions in the office. You may call (917) 507-0070 to speak to someone from 9am-5pm each weekday or email towers@ccny.cuny.edu . If making a payment via check, you can place it in the mail slot to the left of the office door.
Community Development/Programming
  • All trainings and programming will be allowed to exist in person with no restrictions as all residents will be required to be vaccinated. Online/virtual options may still be available for certain events.
Guests
  • Residents will be permitted to have guests under the following guidance
    • Residents can host no more than two guests at one time
    • Suites can hold no more than ten people at one time
    • Residents may not host a guest for more than three consecutive nights or twelve nights in a calendar month
    • Residents are responsible for their guests
    • Guests must leave a government-issued ID with the courtesy officer while in the Towers
    • Guests must prove their vaccination status either through a copy of their vaccination card, which must match the name on their ID, or the Excelsior Pass (will be in line with CUNY/CCNY guidelines as appropriate)
  • Rounds to verify resident behavior should continue. 

Operational Preparation

Staffing
  • Front office is staffed from 9am-5pm Monday to Friday. Live-in staff are on-call as needed
  • Fall 2021 staffing schedule will be approved by COCM cooperate by August 6, 2021.
  • Sneeze guards will remain installed at the front desk, and other spacing aids such as floor stickers have been implemented for encouraging social distancing while waiting for packages or the elevators
  • Staff has taken an online course that shows proper usage of PPE, which will be kept on hand in case of an emergency
  • Maintenance Staff, consisting of the Assistant Director, Tech, and one (1) Custodian perform all preventive and as-needed maintenance and custodial tasks
  • RA Staff responsibilities will be altered to keep up with the current times
    • More in-person interaction will be expected from the RA staff
    • Confronting incidents will return to being addressed in person in the space where an incident is occurring
    • Roommate agreements will be able to create in person with virtual options
Employee COVID Prevention Measures
  • All Towers employees will either show proof of vaccination or will undergo weekly COVID testing through one of the CUNY testing centers. A COVID test result (negative) is good for seven days.
  • If an employee is not feeling well, they should not report to work and should notify their supervisor.
  • If an employee has any symptoms or an elevated temperature, they will be required to return to their apartment immediately and self-quarantine. They can return to the office when:
    • They have not had a fever for at least three (3) days without taking medication to reduce fever during that time; AND
    • Any respiratory symptoms (cough and shortness of breath) have improved; AND
    • At least ten (10) days have passed since the symptoms began. OR
    • They may return to the office earlier if results are 'negative' from a COVID-19 test or a doctor confirms the cause of their fever or other symptoms is not related to COVID-19 and releases them, in writing, to return to the office.
Vendor Screening Program
  • Vendors were sent an advance letter informing them that all vendors on site will be required to do a COVID-19 Screening before entering the building
  • Upon arriving on site, all vendors must check their temperature and fill out a Vendor COVID-19 Symptoms Screening Form:
  • If they take the survey, their temperature, and have no symptoms their completed form will be stored securely at the front desk and they will be given a wrist band for the day.
  • If a vendor has any symptoms or an elevated temperature, they will be required to leave the site immediately. They can return to the worksite when:
    • They have not had a fever for at least three (3) days without taking medication to reduce fever during that time; AND
    • Any respiratory symptoms (cough and shortness of breath) have improved; AND
    • At least ten (10) days have passed since the symptoms began. OR
    • They may return to the worksite earlier if results are 'negative' from a COVID-19 test or a doctor confirms that the cause of their fever or other symptoms is not COVID-19-related and releases them, in writing, to return to the worksite.
Security
  • Security Vendor, Allied, staffs the courtesy desk 24/7.
  • Sneeze guard will remain installed for the front desk
  • All residents will continue to use an access card to enter the building
Cleaning

In addition to increased use of PPE, enhanced cleaning and disinfecting has been recommended as a way to reduce the transmission of COVID-19.  This has resulted in changing the cleaning cycle at sites to allow for more regular cleaning of high touch areas, such as doorknobs and elevators.  Details of the enhanced cleaning schedule can be found in Appendix B. of the Towers COVID-19 Response Manual. Additional hand sanitizer stations have also been installed throughout the site for resident and staff use throughout the building.  Also, to limit resident interaction, common area spaces have been closed where possible.

  • All rooms will be professionally deep cleaned in preparation for the Fall semester
  • Ongoing cleaning is covered by contracted custodians (wiping down the public areas throughout the day—elevators, stairwells, lobby, laundry room, and lounges about every 4 hours)
  • Cleaning staff will use EPA approved cleaning supplies and follow CDC guidelines for cleaning
  • Cleaning staff will conduct frequent cleaning of high-touch surfaces such as doors, stairwells, handles, light switches, and elevator buttons
  • Wipes and cleaning supplies will be provided in common areas such as the game room, laundry room, fitness room, and kitchen. 
  • If an area is known to have been exposed to someone with COVID-19, the area will be sectioned off if possible, for at least 24 hours.  Cleaning staff with appropriate PPE will disinfect the area according to CDC guidelines
  • All bathrooms that are shared will be cleaned at least twice per day or will be closed for use.
Move-In Logistics
  • Fall Move-In is scheduled for Saturday, August 21, 2021
    • Academic classes begin Wednesday, August 25th—giving new residents a couple of days to get settled in their rooms and set up their distance learning study areas in their apartments. 
    • Current move-in schedule has up to 40 residents moving in per one hour timeslot.
    • Students will move in by their assigned floors.  Each floor will be given an assigned time block to move in.
      • Additional facemasks will be available for anyone that shows up without a mask and would like to have one
  • Cardboard Move-In Carts
    • Recommending residents bring their own carts and dollies if they have them
  • Elevator usage – up to two families at a time
  • Minimal Volunteers
    • Volunteers will be utilized to call the elevators and make sure residents are able to find their way in the hallways
Additional Move-In Safety Measures
  • Purell hand sanitizer stations located by the elevators on every floor
  • Plexiglass barrier at the front desk and in the office

Quarantine/Isolation Requirements for Residents with Symptoms

Preparation of Isolation Spaces
  • Additional apartments on the eighth floor will remain empty for use as quarantined spaces if any resident should show signs of sickness or report exposure to COVID-19:
    • Cleaning kits have been created to give to residents who need to be quarantined
    • Office staff will assist in deliveries of food and packages to quarantined residents while maintaining no-contact social distancing and wearing proper PPE when necessary
    • Staff will work with quarantined residents to properly report information to CCNY, CUNY, and the NYS Health Department. Office Staff will also work with the residents to help with contact tracing leading up to their showing symptoms
    • Emergency transportation to healthcare facilities will be coordinated with CCNY through CCNY Student Affairs, Wendy Thornton in accordance with our Transportation Protocol.
  • Any student who becomes ill with COVID-19 symptoms while staying at the Towers will report to Towers management at (917) 507-0070 and will follow Quarantine or Isolation protocols in accordance with CDC guidelines
  • Students under quarantine or isolation will be moved to a separate floor where they will have their own bedroom, bathroom, kitchen and living space and can completely isolate from the remaining population
  • Students who become exposed to someone who tests positive for COVID-19 will follow Quarantine protocols in accordance with CDC guidelines and be moved to a quarantine/isolation room
  • CCNY will provide Psychological and academic support to isolated and quarantined residence through Student Services, contact AVP Wendy Thornton
  • All students, upon arrival, must sign a contract stipulating that they will comply with COVID-19 safety protocols:
    • Students required to quarantine must not leave their quarantine space during the 10 days.  As all quarantine bedrooms are single occupancy and equipped with their own bathroom, the student should not leave their dorm room
    • Food will be delivered outside the door of the student's bedroom.  As each room has a refrigerator and stove, students should order enough food to last through the week to reduce the number of deliveries required
    • Garbage should be bagged and should be placed outside the door for Facilities staff to pick up using appropriate PPE
    • Daily health checks will be administered to those in quarantine through a set of questions.  If a student begins to feel ill, a mechanism for temperature checks will be provided, and more frequent check-ins will be performed
    • The Towers will assist students who are ill by helping them acquire medical assistance, providing for their needs, and will notify the CCNY Campus COVID Coordinator.
Building Closure Move-Out Guidelines and Procedures

In the event of a rise in COVID-19 cases as reported through our Health Screen application and other potential sources (phone, email, state notification, etc.), the Towers will prepare to close operations in a systematic way. We are identifying a rise in contagion when we see the number of active cases in the building at a level above 4%. The Towers will contact the CCNY Campus COVID Coordinator who will start the process of notifying the CCNY Senior Leadership Team and the CUNY Chancellery/ COO's office on COVID-19 exposures. The data, along with local and state data and guidance, will guide the campus working with the Chancellery/COO's office on a final decision as to closure.

If deemed necessary, the Towers will close its building to prevent the risk of COVID-19 exposure to the wider community. The following are the criteria that will be considered:

  • Federal, New York State, and New York City regulatory guidelines and mandates
  • Infection/health system status at the local, state, regional and nation-wide level
  • Status of resources and infrastructure to combat contagion (e.g., PPE, health system capacity, testing and tracing)
  • Compliance of greater public with COVID-19 protocols (e.g., group gatherings, social distancing)
  • Reclosing status of CCNY and/or the neighboring universities.

The following procedures will be followed if it is necessary to close the Towers building:

  • The Campus COVID Coordinator will work with the Towers management to notify the CCNY President and consult the CUNY Chancellery/COO COVID-19 Task Force
  • Students will be notified of the plans to close the building
  • Students who are well, will be asked to move out in an organized way, similar to the move-in schedule
  • We will move out a maximum of 15 students per one hour time slot
  • Students must practice social distancing while moving out and the move-out schedule will be spread across multiple floors to reduce coming into contact with another student
  • Students who are in quarantine or isolation, but not ill enough to require hospitalization, will be allowed to remain quarantined in their dorms until their isolation time period has expired and they have recovered. Once cleared, the student will be asked to move out

In the few cases where a student is unable to relocate safely, the Towers will continue to provide housing for those individuals. If at all possible, the remaining residents who are not in quarantine will be located as far apart as possible from those who are in isolation.

Health Safety

Vaccination

  • New York State Governor Andrew Cuomo announced that all students attending in-person classes at Colleges and Universities in the State of New York will be required to be fully vaccinated against COVID-19.  The Board of Trustees for the City University of New York voted in support of this declaration at their meeting on Tuesday, July 6, 2021.  In addition to that, the Board of Trustees clarified the statement to include that ALL students living in campus housing will need to be fully vaccinated and submit proof of vaccination to the Student Health Services office on their respective campus by Tuesday, August 10, 2021. The staff in our Student Health Services office will be validating our move-in roster to verify that all residents have provided the necessary documentation. The goal is to ensure that all vaccinated students will have two weeks post-vaccination providing maximum immunity support against the virus before arriving to campus.
  • On Friday, July 16, 2021, all Fall 2021 residents will receive an updated Housing License Addendum via e-mail from HelloSign. An excerpt from the email "You and your guarantor will need to electronically sign by Monday, July 26, 2021 to fulfill this requirement to live at The Towers. Once the document is signed by you, it will be sent automatically to your guarantor's email for signature. After you are done signing, your guarantor should check their email for the document. It is recommended that you check your junk/spam folder." An excerpt from the email "Anyone who has opted to not get the vaccine for any reason or who refuses to sign the Addendum will not be permitted to reside in The Towers in Fall 2021. You may request to cancel your housing license agreement by e-mailing our office ( towers@ccny.cuny.edu )."
Testing & Screening

The Towers will continue to host on-site COVID-19 testing based in the manner and frequency provided by CUNY.  

Face Coverings and Other PPE
  • Staff has taken an online course that shows proper usage of PPE, which will be kept on hand in case of an emergency
  • Single-use face coverings will be available in the Towers office if needed
  • Maintenance staff will have full PPE including face coverings, gloves, gowns, and disposable shoes available as needed
Health Education and Other Resources
  • Weekly newsletter will continue to provide information about best practices in being healthy during the pandemic
  • Markers have been placed on the ground to encourage safe distances to be maintained while waiting for packages or to speak to someone at the front desk, etc.
  • Hand Sanitizer stations have been placed in common areas throughout the building
  • Signage, reminding students of proper hygiene have been placed in highly visible areas both in common spaces and in hallways leading to resident rooms
  • COVID-19 Prevention information will be shared through newsletters, signage and other communications platforms and will be updated as appropriate and necessary.

Additional Resources from The Towers and COCM

Amended Rules and Regulations
  • Refusal to adhere to the policy addendum will result in a disciplinary hearing, and continued refusal to comply can result in removal from The Towers without a refund
  • Addendum includes the following amendments:
    • Vaccines: New York State Governor Andrew Cuomo announced that all students attending in-person classes at Colleges and Universities in the State of New York will be required to be fully vaccinated against CoVID-19.  The Board of Trustees for the City University of New York voted in support of this declaration at their meeting on Tuesday, July 6, 2021.  In addition to that, the Board of Trustees clarified the statement to include that ALL students living in campus housing will need to be fully vaccinated and submit proof of vaccination to the Student Health Services office on their respective campus by Tuesday, August 10, 2021. The staff in our Student Health Services office will be validating our move-in roster to verify that all residents have provided the necessary documentation. The goal is to ensure that all vaccinated students will have two weeks post-vaccination providing maximum immunity support against the virus before arriving to campus.
      • Anyone who has opted to not get the vaccine for any reason or who refuses to sign the Addendum will not be permitted to reside in The Towers in Fall 2021. They may request to cancel their housing license agreement by e-mailing our office ( tow%65rs@ccny.cuny .%65%64u" rel="nofollow"> towers@ccny.cuny.edu ).
    • Illness: If you are feeling ill and suspect that you may have COVID-19, report this to The Towers immediately. You will be asked to quarantine in your room for 10 days and we will report this to City College of New York, in order to collaborate to provide you with additional support as is necessary
    • Testing: The Towers will continue to host on-site COVID-19 testing based in the manner and frequency provided by CUNY.
  • Access to the CCNY Campus: All vaccinated residents will have full access to the open areas CCNY campus 
  • Access to the Towers: Only residents and authorized personnel will have access to the Towers building.  Visitors are allowed with the following guidance:
    • Residents can host no more than two guests at one time
    • Suites can hold no more than ten people at one time
    • Residents may not host a guest for more than three consecutive nights or twelve nights in a calendar month
    • Residents are responsible for their guests
    • Guests must leave a government-issued ID with the courtesy officer while in the Towers
    • Guests must prove their vaccination status either through a copy of their vaccination card, which must match the name on their ID, or the Excelsior Pass (will be in line with CUNY/CCNY guidelines as appropriate)

Anyone in violation of this guidance will be removed immediately or will be denied access.

Move-In 2021 - Step by Step Guide:
  •  Students arrive on St. Nicholas Terrace.  They will be instructed on where to park and unload by a public safety officer stationed at the corner of 135th street.
  • A student staff/volunteer wearing protective gear, will greet them to instruct them on where to check in, time frame allotted to unload their vehicle, and issue them a map directing them to the overflow parking area (south lot).
  • Students will leave temporarily parked vehicles and head to the various stations in this order:
    • Step 1: Student will move to the registration table, complete the key registration blue card and provide a photo ID
      • Multiple pens will be available, and residents may keep the pen
    • Step 2: Student will fill out the Towers COVID-19 Risk Agreement (Appendix F)
    • Step 3: Student will get a key card and mailbox key
    • Step 4: Student will check out a bin.  Each student will have their own bin assigned to them.  Students will return their bin to the breakdown station.  Once bin is returned, it will not be reused
    • Step 5:  Student will load cart and proceed to the ground floor entrance through the patio to access elevator to access their suite. Only one family will be allowed in the elevator at a time to help maintain social distancing After unpacking, student is responsible for moving car from the unloading area to the overflow parking lot.  Students will have a map with instructions on how to access the parking lot. Signs will be in place to instruct/guide people back to the Towers from the parking lot
    • Step 6: Student will unpack in their suite.  To avoid clutter in the hallway, student will keep bin in their suite as they unload
    • Step 7: Student returns bin to the bin breakdown station located in the front yard of the Towers.
  • Up to two families will be allowed on the elevators at one time.
  • Snack and water stations will be available on the first and ground floors and will be restocked periodically through the day by staff.
Housing License COVID-19 Addendum

This Housing License Agreement Addendum ("License Addendum") is hereby made a part of the Housing License Agreement ("License Agreement") by and between Educational Housing Services, Inc. ("Owner"), Capstone On-Campus Management, LLC ("Agent"), and the Eligible Student Applicant listed above ("Resident") in regards to the premises identified as the residential housing facility on the campus of City College of New York (the "School") located at 401 West 130th Street, New York, New York 10027 (the "Project").    

RESIDENT'S OBLIGATIONS:

Agent and Resident agree and acknowledge that, in the event the Project is closed as a measure to control the spread of and protect students from the COVID-19 virus, then housing fees and charges accruing under the License Agreement shall be waived and abated until the Project is deemed safe to reopen and for Residents to physically occupy. Physical occupancy of the Project is determined separately from in person classes or campus physically reopening and will be the standard this addendum recognizes. 

Notwithstanding anything in the License Agreement to the contrary, and in consideration of the effects of COVID-19 on the project's operations, Resident's obligations regarding the payment of housing fees shall not commence until the earlier of the Resident taking possession of the unit, or the Project resuming normal operations (including, but not limited to, reopening of the project and allowing residents to take possession of the unit). A Resident choosing not to move in once eligible remains responsible for the terms outlined in the License Agreement.

GOVERNMENTAL AND CUNY/CCNY GUIDELINES:

Resident agrees, when on the Premises, to follow all federal (including the CDC), state, and local guidelines and recommendations regarding social distancing, hygiene, and the use of face masks/coverings, as well as all CUNY/CCNY and community specific guidelines and requirements regarding the same.  

AGENT'S REQUIREMENTS:

Resident agrees to follow all of Agent's guidelines and requirements regarding the use and maintenance of the Premises (including Resident's Bedroom, Suite, and Common Areas), including, without limitation, performing additional sanitation and hygiene measures, maintaining social distancing requirements, meeting face mask/covering requirements, abiding by limitations on gatherings, maintenance and use of elevators, maintenance and use of Common Areas, maintenance and use of shared equipment, and access to the Premises.

NOTICE TO AGENT:

Resident hereby agrees to notify Agent in writing within 24 hours or sooner in the event that Resident or any guest of Resident is diagnosed with COVID-19, subject to applicable privacy laws.

WAIVER:

Resident waives, for Resident and Resident's executors, administrators, heirs and assigns, any and all rights and claims which Resident, individually or jointly, may have or which may hereafter arise against Agent, Owner, School, and any of Agent's, Owner's, and/or School's  members, directors, officers, employees, contractors, agents, successors and assigns, for damages, losses, demands and any other actions related to the COVID-19 pandemic, including but not limited to any and all injuries, damages or illnesses suffered by Resident, which may, directly, indirectly or in any way whatsoever, arise out of, be proximately caused by, related to or connected with Resident's use of, or presence in, the Premises.

EARLY TERMINATION:

Resident acknowledges that Agent may be required to terminate the License Agreement prior to the Agreement Expiration Date pursuant to federal, state, local or CUNY/CCNY mandate.  Resident agrees that, in the event that the License Agreement is terminated prior to the Agreement Expiration Date, the provisions of the License Agreement (including any new guidelines provided to Resident related to required move out procedures and timelines) will apply in full force and effect. 

RESIDENT'S RIGHT TO CANCELLATION:

Notwithstanding anything in the License Agreement to the contrary, in the event the Project has not resumed normal operations by August 1, 2021, Resident has the right to cancel the License Agreement upon providing Agent with written request of cancellation by August 1, 2021 to towers@ccny.cuny.edu . Requests to cancel this License Agreement that are received in writing due to the effects of COVID-19 on the project's operations will be approved with forfeiture of the $25.00 application fee and refund of the $400 reservation fee.

If the project has resumed normal operations by August 1, 2021, the resident will be responsible for all the terms in their License Agreement for the full term of the housing License Agreement. If the project has resumed normal operations after August 1, 2021 but before January 4, 2022, the Resident will be responsible for the terms for Spring Semester in their License Agreement. In either case, Addendum only covers residents who are not able to take occupancy due to the Project not being open, not residents that choose not to take occupancy.

GENERAL:

Resident acknowledges that no other oral or written Agreement exists regarding the matters discussed herein.  Except for special provisions noted above, Agent's representative has no authority to modify this Addendum or the License Agreement except in writing.  All other terms and conditions of the License Agreement shall remain in full force and effect unless expressly modified herein.

PARTIES: 

The parties acknowledge and agree that this addendum is between the Resident and Agent and shall be binding upon their heirs, legal representatives, successors, and assigns. Except as contemplated by this addendum, the License Agreement shall remain in full force and effect as between the Parties. To the extent any part of this Addendum is unenforceable, the remainder of the Addendum shall remain in full force and effect. This Addendum is in addition to and made part of the License Agreement and in the event there is any conflict between the License Agreement and this Addendum, the provisions of this Addendum shall govern any term that is capitalized but not defined in this Addendum. Any term that is capitalized and defined in the License Agreement shall have the same meaning for purposes of this Addendum as it has for purposes of the License Agreement.  To the extent that the terms of this Addendum conflict with the terms of the Housing License Agreement, the terms of this Addendum shall control. This Addendum may be executed in one or more counterparts by original, facsimile, or electronic signature, each of which shall be deemed to be an original copy of this addendum and all of which, when taken together, shall be deemed to constitute one and the same Addendum. This Agreement shall be governed by and construed in accordance with the internal laws of the State of New York. 

Welcome Letter

Greetings from The Towers at CCNY! The Towers staff members are eager to meet and welcome you to The Towers on our official Fall 2021 Move-in Day - Saturday, August 21, 2021. -

We realize that moving raises many questions for you. To ease your transition to living in the Towers, we would like to give you some information that should help answer many of your questions. This letter includes information about your room assignment, how to access your roommates’ contact information, and other materials that will help you in your transition. You may also visit our move-in website https://towersmoveinfall2021.weebly.com/ for more information.

(note outside of letter – the website will be updated over the summer)

A. You are assigned to room on floor.

Please note that your room assignment may change due to conduct, ADA accommodation, maintenance, and other emergency needs. You will be notified immediately of any assignment changes. In addition, please note, we will NOT permit any room changes during the first 3 weeks after move-in day. (August 21st - September 11th) Any request for room changes, must be submitted via the Room Change Request Form

Your Mailing Address
[name]
Unit
The Towers at CCNY
401 W 130th Street
New York, New York 10027

B. Roommate and Student Information

You will be able to access your roommate information by signing into the Resident Portal. Instructions to access the portal can be found on our website ccnytowers.com then click on the “resident portal” tab. You can also access the following documents on the “forms” tab on our website:
• List of Items to Bring
• Registering for the Towers Portal (You will be able to access the Resident Portal starting August 16, 2021) If we are able to grant you access sooner, we will inform you via email.

C. Check In

Please plan to arrive at the residence hall on Saturday, August 21st at your scheduled time- below. Please note that if you arrive earlier than your designated check-in time you may be required to wait until your designated time. We are not able to offer any earlier check-in opportunities; however, residents may check-in later than the designated move-in dates. In order to ensure a smooth and orderly check in, please abide by these scheduled times:

Your reserved time to check in time block is

****On Saturday, August 21st, we will not permit any students to check in after 5:30pm. Check in will reopen on Monday, August 23rd at 10am.****

THE LOGISTICS

Unloading Your Belongings: Please come south on St. Nicholas Terrace (between 130th and 135th Street). Limited street parking is available on St. Nicholas Terrace and in the surrounding area. However, please be mindful of street parking rules. CCNY Public Safety will be directing traffic to the designated unloading and parking areas. Please plan to unload your belongings and then move your vehicle as quickly as possible to designated parking areas.

When You Arrive on Move-In Day: Proceed to the entrance of the building where a staff member will be waiting to check you in. You are required to have valid photo identification with you in order to check-in.

Once you've received your keys, you will be able to sign-out a moving bin to assist you with transporting your belongings. PLEASE NOTE: there will be one cart per student. Due to safety issues regarding COVID-19, each student will check out one cart/dolly and return that cart to the breakdown station. Failure to return the cart to the breakdown station will result in a $60 charge to your account. It is also advisable that you bring your own hand truck or dolly.

You will have 45 minutes to unload your items and take them up to your room. After 45 minutes have passed, you will need to move your car to a designated lot. Once you have moved into the designated lot, you will have to move your car from the lot by 7pm.

The Towers staff will be there to greet you and your family as you arrive on-campus. However, due to social distancing, volunteers and staff will not be able to assist you in unloading belongings.

You will be limited to two guests inside the building at the same time in order to help with social distancing
.
Elevators will be limited to two families at a time. You may be asked to take the stairs back down from your room in order to bring more families up the elevators quickly and avoid crowds.

While unloading items from you cart into your suite, you must bring your move in cart into your suite and unload there. Do NOT leave cart in the hallway.

NOTE: You are NOT required to move-in on the designated date. You can move-in any day, Monday through Friday from 10:00am to 4:00pm, starting Monday, August 23, 2021. Please notify The Towers Office via e-mail at towers@ccny.cuny.edu to let us know if you will be checking in late.

D. Mailing Information

Your mailing address is listed above in section A. If you are shipping some of your belongings, please schedule them to arrive on or after the day you that you move-in. The mail room will not receive packages prior to August 21, 2021, due to space constraints.

E. Payment Information

If you are on a semester payment plan, please submit your entire semester cost on or before August 1st.

If you signed up for the installment plan, your first two installments must be made prior to move-in. The installment plan is your housing semester cost divided into five (5) payments. Payment prior to move-in can be mailed to 401 W 130th Street, New York, NY 10027. It can also be submitted in-person to our office. Payment can be in the form of a personal check, money order or bank check. Cash is not accepted. If you are making payment on move-in day, payment must be in a form of certified funds for money order. Payment should be made payable to “The Towers at CCNY.” -

If you signed up for the financial aid deferment plan you will be required to submit an Anticipated Financial Aid Verification Form. This must be filled out by your school’s Financial Aid Department. You can access this form by visiting move-in website https://towersmoveinfall2021.weebly.com/.Once it is completed, a copy can be faxed to 917-507-0019, mailed to our address: 401 W 130th Street, New York, NY 10027, or you can submit it to our office. Once completed, you will return this form to our office. If the aid is not enough to cover, you will be required to make out-of-pocket payments. If you are choosing this option, you will be required to submit the forms on or before August 1st for the Fall semester and on or before January 1st for the Spring semester. If you do not have enough aid to cover your housing cost, you will be required to make an out-of-pocket payment.

If you have any questions -please do not hesitate to contact our office. You can reach us at (917) 507-0070 or via email at towers@ccny.cuny.edu .

The Towers community looks forward to welcoming you! In the meantime, feel free to check out our online community at www.facebook.com/thetowersatccny, Instagram: @ccnytowers, Twitter: @ccnytowers.

***Please note: this letter was only sent to you the Resident. We would recommend that you forward a copy to your parent and/or guarantor.***

Sincerely,
The Towers Team