When creating requisitions in CUNYfirst, Requesters should be aware of three different scenarios regarding shipping charges:
- If shipping charges are included on the vendor quote, then, Requesters should create a separate line item in the CUNYfirst requisition for the shipping amount indicated on the quote, (and designate the shipping line as Amount Only) ;
- If you are not sure whether or not the vendor charges for shipping, then, Requesters should create a separate line item in the CUNYfirst requisition for shipping equal to 10% of the total requisition, (and designate the shipping line as Amount Only);
- If Requesters are absolutely certain that the vendor does NOT charge for shipping, then, Requesters should type, "There is no shipping charge" in the "Additional Information" field of the CUNYfirst requisition.
By accounting for shipping, where applicable, during the creation of a requisition, Requesters avoid processing delays at the purchase order level. Requesters should NEVER create a shipping line for a "0" dollar amount.
The category code for shipping is "7810000000 - Mail & Cargo Transport" and shipping charges are expensed to NPS Misc. Contractual Services (80122) within the department budget.
Requesters must also remember to designate any shipping charges as "Amount Only."