Division of Human Resources
Vaccinated and Weekly COVID-19 Testing
As of August 16, 2021, anyone entering the City College campus (or any other CUNY site) will be required to show proof of full vaccination (defined as 14 days after the receipt of the final dose)* or show proof of a negative COVID-19 test taken no more than seven days prior to the date the employee enters the campus.
Uploading Proof Vaccination Documentation
All employees can upload their vaccination documentation into CUNYfirst. For information on the process, please access the following link: Vaccination Verification Under Guide for CUNY Employees.
Information entered, is reviewed and approved by Human Resources (HR) within 24 hours. Please make sure to review your CUNYfirst account after 24 hours of submission.
Employees who complete the vaccination verification process will be able to access the College’s campus with the assistance of a new feature of the Everbridge App called VaxPass.
As of the August 16, 2021, the Everbridge App’s CUNY Daily Symptom Tracker will be deactivated and replaced by the VaxPass. Fully vaccinated employees, whose uploaded vaccination information in CUNYfirst was approved by HR, will see a green token in the Everbridge App’s VaxPass system, which affirms their vaccinated status. These employees will also receive an email via their College email. The current end date indicated on the green token will be December 31, 2021. CUNY has advised that prior to December 31st, they will issue guidance on the status of the green token end date.
To begin accessing the VaxPass system, please restart your Everbridge App.
For additional information on accessing and utilizing the VaxPass, please follow the link provided here.
Weekly Testing at Approved CUNY Sites
Employees who do not submit proof of a vaccination are required to submit to weekly COVID-19 testing at one of CUNY’s designated testing sites. For your convenience, the list of CUNY approved testing sites is available here.
Test results from CUNY’s testing sites are sent directly to the employee’s email address. At a future date, the test results will be integrated into CUNYfirst for display by VaxPass on employees’ smartphones. Test results will be available within 24 hours or 48 hours if testing was completed on a weekend.
Please be advised that all participants to weekly COVID-19 testing are required to use one of the CUNY approved testing sites. TEST RESULTS WILL NOT ACCEPTED FROM A NON-CUNY TESTING SITE.
By now, all faculty and staff who have not provided proof of vaccination in CUNYfirst should have received an email from the test site vendor (ADCL), who is facilitating CUNY’s COVID-19 testing program. The email includes a personalized link directing employees to register for COVID-19 testing.
If you have not yet seen the email, please check your Spam folder.
For your information, the email was sent from firstname.lastname@example.org with the following subject: [EXTERNAL] Welcome to safeCircle at CUNY.
Once registered, employees will receive an on-line overview of the program and instructions on how to proceed. All appointment scheduling, negative test results, and other communications will all flow through the vendor’s (ADCL’s) platform. A brief overview of the testing program is in the video link provided here. Should you have any issues with the testing program, please contact ADCL’s support desk.
Note: Employees who test positive for COVID-19 will be subject to the College’s contact tracing protocol.
How to Opt Out of Weekly COVID-19 Testing
Employees can opt out of the testing program at any time by submitting documentation confirming that they are fully vaccinated* via the Vaccination Verification menu in CUNYfirst.
They may also provide proof of vaccination to the City College ID Office – see current schedule – and obtain a vaccination verification sticker. However, the vaccination sticker is for City College use only – it will not be honored at other CUNY sites.
Employees will receive time-off to receive the COVID-19 vaccination if the appointment is scheduled during their work week. Employees will be granted up to four (4) hours of excused leave per dose and up to a total of eight (8) hours for those who receive the two (2) dose vaccination.
To find a vaccination location near you, please follow the link below: https://vaccinefinder.nyc.gov/
At this time, employees who are approved to work fully remote are not required to submit to the weekly testing (or show proof of vaccination).
More Information about Testing Sites
City College’s CoVID-19 testing site is located in North Academic Center building (NAC)- 3rd Floor – in the Faculty Dining Room.
As a one-time courtesy, the City College COVID-19 testing site will be available this Saturday, August 14th from 9:00 a.m. to 12:00 noon to accommodate employees who are returning to work on Monday, August 16th who have not submitted their proof of vaccination.
The normal hours of operation for CCNY’s testing site are as follows:
- Monday 2pm-5pm
- Tuesday 2pm-5pm
- Wednesday 9am-12pm
- Thursday 9am-12pm
- Friday 9am-12pm
Testing by appointment is preferred, but walk-ins may be accepted on a standby basis once those with appointments have been tested. Please schedule your appointment now!
For more information about CUNY’s COVID-19 testing program, please see the Testing FAQs.
Time off to get tested and Reporting Time off on the Timesheet:
- Employees who schedule a testing appointment during their scheduled work week will be given 30 minutes of paid time if the testing site is on their campus or office location, and 45 minutes if they need to travel to another CUNY location.
- When entering this time employees should select COVID-19 Priority Testing (CPT) on their e-CT timesheets.
Feel free to contact HR with your questions at email@example.com .