ID Office

THE ID OFFICE IS A DIVISION OF THE PUBLIC SAFETY DEPARTMENT
WE ARE CONVENIENTLY LOCATED IN THE NAC LOBBY, ROOM 1/206
(212) 650-5902

ID OFFICE HOURS

MONDAY                            10:00 AM TO 4:00 PM        
TUESDAY                           10:00 AM TO 4:00 PM
WEDNESDAY                     10:00 AM TO 4:00 PM
THURSDAY                        10:00 AM TO 4:00 PM
FRIDAY                               CLOSED

The ID Office is located in NAC 1/206.

ID CARD REQUESTS

ID cards may be prepared in advance using information submitted to the ID Office by email. Requests received by email will generally be processed and the completed ID card will be available for pickup at the ID Office, NAC 1/206, within one business day, barring unforeseen delays.

This one-business-day service does not apply to incoming freshmen or transfer students obtaining their first CCNY ID card during freshman or transfer orientation. Student Affairs will provide these students with separate instructions.

Individuals who submit an ID card request by email must bring the completed ID REQUEST form to the ID Office when picking up their card, along with the required documents establishing their identity. See the sections below for the form and acceptable identification documents.

NEW ID CARDS FOR INCOMING STUDENTS, FACULTY, AND STAFF

Incoming freshmen, transfer students, and new faculty and staff who do not already have a CCNY ID card may submit their information electronically so that an ID card can be prepared in advance.

PROCEDURES:

1. Activate your CCNY account 
 

2. Email your photograph

Email your photograph to idoffice@ccny.cuny.edu from your official CCNY email account.  Requests sent from non-CCNY email accounts will be rejected.

3. Complete the ID Card Request Form

Download and complete the ID Card Request Form.  The completed form must be brought to the ID Office when you pick up your ID card.

4. Submit the Student Information Form

Complete the ID Office Student Information Form.

Your Email Must Include

• Your full name, exactly as it appears in CUNYfirst
• Your EMPL ID number — please verify that it is accurate
• Your date of birth, exactly as it appears in CUNYfirst
• Your photograph

If there is a problem with your photograph or submitted information, the ID Office will contact you by email.

PHOTOGRAPH REQUIREMENTS

Photographs must meet all of the following requirements:

• JPEG (.jpeg) or GIF (.gif) format only
• File size must not exceed 2 MB; 1 MB or less is preferred
• Current color photograph taken within the last six months
• Neutral-colored, smooth background with no patterns or bright colors
• Proper lighting with no filters
• Face centered and looking directly at the camera
• No masks or face coverings
• Photograph cropped from just above the top of the head to the collarbone
• Eyes must be open and clearly visible
• Wear prescription glasses if you normally wear them

Photos may be rejected for any of the following reasons:

• Glare on glasses
• Closed eyes
• Shadows on the face
• Other people, objects, or text visible in the photograph
• Inappropriate facial expressions
• Group photographs
• Blurry or out-of-focus photographs
• Black-and-white photographs
• Hand resting on the face
• Top of the head cropped off
• Side-angle or profile photographs

ACCEPTABLE IDENTIFICATION DOCUMENTS

Applicants must present acceptable documentation establishing their identity. The following documents may be accepted:

• United States Passport, expired or unexpired
• Certificate of U.S. Citizenship
• Certificate of Naturalization
• Driver's license or identification card issued by a U.S. state or outlying possession, provided it contains a photograph or identifying information such as name, date of birth, sex, height, eye color, and address
• Unexpired foreign passport
• Alien Registration Receipt Card
• Unexpired Temporary Residence Card
• Unexpired Employment Authorization Card
• Unexpired Reentry Permit
• Unexpired Refugee Travel Document
• Unexpired Employment Authorization Document issued by INS with photograph
• Identification card issued by a federal, state, or local government agency or entity, provided it contains a photograph or identifying information such as name, date of birth, sex, height, eye color, and address
• School identification card with photograph
• U.S. military identification card
• Native American tribal document
• Driver's license issued by a Canadian government authority
• Certification of Birth Abroad issued by the U.S. Department of State
• Original or certified copy of a birth certificate issued by a state, county, municipal authority, or U.S. outlying possession and bearing an official seal
• U.S. Citizen ID Card
• For individuals under 18 who are unable to present one of the documents listed above: school record, report card, Bursar's receipt, or school/class schedule

CCNY will not accept the following as proof of identity:

• Credit cards, unless a photograph is inscribed on the card
• Check-cashing cards
• Food-store courtesy cards
• ATM or debit cards
• Pay stubs
• Canceled checks
• Health insurance cards, unless supported by hospital records
• Social Security cards

A CCNY ID card will not be issued if an individual fails to present acceptable proof of identity.

However, an individual may qualify for a 30-day temporary ID card, which permits full access to the campus while the individual works to resolve the identification or record discrepancy.

CHANGES TO PERSONAL INFORMATION

The name on your CCNY records must match the name appearing on the identification document presented to the ID Office.

If there is a discrepancy between the name on an applicant's proof of identity and the name appearing in CCNY Admissions or other College records—for example, because of a marriage, divorce, or legal name change—the applicant must reconcile the records through the Registrar.

Step 1

Present documentation establishing your identity to the CCNY Registrar and complete the required change-of-information process.

Step 2

Once the Registrar has updated the record, bring documentation confirming the name change to the ID Office, along with your 30-day temporary ID card.

A validated CCNY ID card will then be issued.

If the records have not been reconciled before the 30-day temporary ID expires, the temporary card is subject to confiscation and further access to campus facilities may be prohibited. A STOP code may also be placed on the individual's CCNY records.

POSSESSION OF AN ID CARD WITH FALSE INFORMATION

Possessing or using a CCNY ID card containing false information may constitute a crime under New York State law.

New York Penal Law § 170.25

Criminal Possession of a Forged Instrument in the Second Degree

A person is guilty of criminal possession of a forged instrument in the second degree when, with knowledge that it is forged and with intent to defraud, deceive, or injure another, the person utters or possesses a forged instrument of a kind specified in Section 170.10.

Criminal possession of a forged instrument in the second degree is a Class D felony.