AAC/SDS is committed to ensuring the protection and maintenance of student records. All student records housed in the AAC/SDS are considered both HIPAA and FERPA protected since they contain educational and medical/psychological information. AAC/SDS staff will not release information related to disability unless a registered student with a disability has given informed consent, the AAC/SDS receives a court order to release student records, or if the AAC/SDS determines the student is a threat to their own safety or the safety of others. AAC/SDS has its own file management system, both paper and electronic, that has restricted access to AAC/SDS staff. Grievances filed on disability issues permit relevant information as it pertains to the complaint to be released to the necessary parties (i.e., VP of Student Affairs, 504/ADA Coordinator).
Within CCNY, accommodation data is released by the AAC/SDS staff only on a "need-to-know" basis, in order to remove barriers for equal access purposes. General student records that CCNY staff and faculty have access to do not disclose disability status, registration, or accommodations; thus, transcripts and schedules will not demarcate this confidential information.
Request for Records: If you would like a copy of your records, please provide a letter making this request along with official identification. The letter and a copy of the ID can be issued to AAC/SDS via email:
, or given in-person during business hours at NAC 1/218, or mailed to the office: AccessAbility Center, 160 Convent Avenue, NAC 1/218, New York, NY 10031. Please note: For a request of records being sent outside of AAC/SDS, you must complete and send the AAC/SDS an Authorization for Release of Information indicating to whom and where. If you are a former student who last attended more than six years ago, these records are archived and may take additional time to retrieve.
New York State Freedom of Information Law (FOIL) requests, please visit: https://www.ccny.cuny.edu/about/records