Institutional Policy on Determining Student Location

THE CITY COLLEGE OF NEW YORK (CUNY) Institutional Policy on Determining Student Location

1. Purpose In compliance with the United States Department of Education (USDOE)

regulations (34 CFR § 668.43) and the State Authorization Reciprocity Agreements (NC-SARA)

Manual, The City College of New York must determine the state in which a prospective or currently enrolled

student is located for the purpose of issuing required professional licensure and certification

disclosures. This policy outlines the procedures by which The City College of New York establishes and

tracks a student’s location.

2. Scope This policy applies to all prospective and current students applying to or enrolled in

credit-bearing programs at The City College of New York, particularly those programs designed to lead to

professional licensure or certification. Please note that "student location" for the purposes of

these disclosures is distinct from a student's legal residency classification for in-state tuition

purposes.

3. Determination of Location at the Time of Initial Enrollment For prospective students,

location is determined at the time of initial application. The City College of New York uses the permanent

address provided by the student on their official application for admission to the City University

of New York (CUNY). This address is entered into the CUNYfirst Student Information System

and serves as the official student location for the issuance of required pre-enrollment

professional licensure disclosures.

4. Determination of a Change in Student Location For currently enrolled students, location is

determined by the active permanent address on file in the CUNYfirst system.

• Student Responsibility: It is the official responsibility of the student to maintain an

accurate and up-to-date permanent address on record with the College; and notify their Program Director of the change.

• Updating Location: Students must report a change of permanent address or relocation to a

different state by formally updating their profile by submitting an official change of address and personal data form to the Office of the Registrar.

• Date of Determination: A change of location is recognized by the College on the date

the address update is officially processed and recorded in the CUNYfirst system.

5. Application of Policy to Professional Licensure Disclosures If a student enrolled in a program

leading to professional licensure officially requests a change in their location in CUNYfirst to a state where

the program does not meet the educational requirements for licensure, The City College of New York will

issue a direct, written disclosure to the student regarding this status within 30 days of the

location change being recorded.