FAQ's for Graduation and Commencement

 

Graduation:

 

Is there a difference between graduation and commencement?

Yes, there is a difference.  Graduation is the awarding of degrees, which occurs three times during the academic year.  Commencement is the ceremony celebrating the conferring of the degrees, which occurs only once during the academic year.

 

Do I have to apply to graduate?

Yes, you must apply about three-four months prior to the date you expect to graduate. There are 3 graduations in the academic year; Summer, Fall and Spring.  The dates are published in the academic calendar: https://www.ccny.cuny.edu/registrar/academic-calendar.

 

How do I notify the Office of the Registrar of my intention to graduate?

You can apply for graduation online via your CUNYFirst account.  You can do so by going to the following link: https://www.ccny.cuny.edu/registrar/application-for-graduation.  In order to be eligible to apply for graduation, undergraduate students must have a minimum of 100 credits earned and graduate students must have a minimum of 15 credits earned.

 

What are the deadlines to apply for graduation?

The deadlines to apply for graduation are published in the academic calendar: https://www.ccny.cuny.edu/registrar/academic-calendar.   If you are graduating in the fall, the submission of applications begin on August 1 and end the 2nd Friday of October.  If you are graduating in the spring, the submission of applications begin on the 2nd Monday of November and end on February 28.  If you are graduating in the summer, the submission of applications begin on April 1 and end on July 3.

 

Do I have to pay a fee when I apply for graduation?

No, there is no fee required to apply for graduation.

 

My plans have changed and I need to defer my graduation to the following semester.  Can I do that?

Yes, you can defer your application for graduation by completing the “Cancel Graduation Form.” This form is available in the Office of the Registrar in room A-102, and it is available on-line at the following link: https://www.ccny.cuny.edu/registrar/request-forms.  The “Cancel Graduation Form” must be submitted to the Office of the Registrar for processing.

 

What are the degree requirements for my major?

The requirements for your degree are taken from the academic catalog that is in effect at the time you are admitted into the college.  Your plan/sub-plan/minor (major/concentration/minor) requirements will be taken from the academic catalog at the time that you declare your plan/sub-plan/minor (major/concentration/minor). Catalogs begin in the fall semester and end in the spring semester. Students who become matriculated in the summer semester follow the fall catalog of that year.  You may also access your degree requirements through DegreeWorks, the student advisement audit system, through your CUNY Login at: https://degreeworks.cuny.edu.

 

How do I know if I graduated?

After you have applied for graduation, check with your academic advisor to make sure you are on track towards completing your degree requirements. You will receive an email from the Office of the Registrar via your CCNY email address confirming you have officially graduated and diploma availability.

 

When can I pick up my diploma?

Diplomas are usually available one to two months after the degree conferral date.  Graduates will be notified via their CCNY email address when the diplomas are available for pick-up.  If you have a negative service indicator on your account, you will not be able to pick up your diploma; all holds must be cleared before the diploma is released.

 

Can my diploma be mailed to me?

The diploma is not automatically mailed to a student.  The student has to request to have the diploma mailed to them by completing the “Diploma Mail Request” form.  The form is available at the following link: https://www.ccny.cuny.edu/registrar/request-forms.  The “Diploma Mail Request” form must be submitted to the Office of the Registrar.  If you have a negative service indicator on your account, the diploma cannot be mailed to you; all holds must be cleared before the diploma is released.

 

I lost my diploma, how can I get another one?

Go to the following link for instructions on what to do for a duplicate diploma: https://www.ccny.cuny.edu/registrar/diplomas.

 

What if I want to change the way my name appears on my diploma?

When applying for graduation, the way your name appears in CUNYFirst will be the way your name will print on your diploma. If there is a discrepancy between the name you wish to appear on your diploma and the name we have for you in CUNYFirst, you must contact the Office of the Registrar and complete an “Application for Change of Name” form.  This form is available in the Office of the Registrar in room A-102, and it is available at the following link: https://www.ccny.cuny.edu/registrar/request-forms.  The “Application for Change of Name” form must be submitted to the Office of the Registrar with the proper original documentation.

 

Can I graduate in one semester and complete the courses required for my plan (major) and degree in the following semester?

No, all of the plan/sub-plan/minor (major/concentration/minor) and degree requirements must be completed prior to graduation.

 

Can I graduate if I have an incomplete (INC) grade on my transcript?

No, any Incomplete (INC) grades must be finished prior to graduation.

 

Can I prevent my name from being displayed in the commencement program?

The request has to be made in writing by the student to the Office of the Registrar by the deadline of February 28, no exceptions.

Commencement:

 

When is Commencement?

The Commencement ceremony is held the Friday following Memorial Day holiday.  The official date is published in the academic calendar for the Spring semester; https://www.ccny.cuny.edu/registrar/academic-calendar.

 

How can I attend the Commencement ceremony?

The Office of Student Affairs handles all items associated with commencement.  You can find the information by going to their webpage at https://www.ccny.cuny.edu/commencement.

 

When and where can I sign up for senior portraits and cap and gown?

The Office of Student Affairs handles all items associated with commencement.  You can find the information by going to their webpage at https://www.ccny.cuny.edu/commencement.