CCNY Affiliate Guidelines

Individuals who require access to CCNY-affiliated platforms and systems, such as CUNYFirst and EAB, for their job responsibilities—and who are not employed as CCNY tax-levy staff—must be registered in CUNYFirst. This requirement applies to employees of affiliated entities, including the Research Foundation, the 21st Century Foundation, and other associated organizations, as well as work-study students who need access to these systems.

New CCNY Affiliates Entries

RF CUNY Employees: Employees on the RF CUNY payroll are automatically entered into CUNYfirst. For more information please visit the Grants & Sponsored Programs page.

CCNY Affiliates: All other requests must be submitted through the secure transfer system at the CCNY Affiliate Secure Portal. Please submit all required documentation at least one week before the intended effective date to ensure timely processing.

***For Personal Identifying Information (PII) have the individual being appointed submit documents through the secure transfer portal at the CCNY Affiliate Secure Portal.

Initial Appointment:

1. Complete a PAF: Enter the CCNY Affiliate's information and submit via the secure online portal: CCNY Affiliate Secure Portal.

• Full Legal Name
• Current Address
• Social Security Number***
• Date of Birth***
• Demographic Information***
• Personal Email
• Effective Dates, Start of the appointment and End of appointment
• Department name
• Supervisor name
• Must be signed and dated

2. Submit Written Justification: A detailed justification signed by the department head and submitted via the secure online portal. CCNY Affiliate Secure Portal. Please explain:

• The reason for the appointment, and specific CUNYFirst access/roles needed (e.g., Campus Solutions, Procurement, Finance)
• The funding source for the individual.

3. Submit Government-Issued ID: For those who have never been on City College’s tax-levy payroll, a government-issued ID must be uploaded through the secure portal.

Once the CCNY Affiliate's email is generated, both the supervisor and the department's Human Resources Coordinator (HRC) will automatically receive a notification to their CCNY email from the Office of Information Technology, which will include the individual's EMPL ID and generated CCNY email address. Additionally, Human Resources will reach out to the individual via their personal email, providing instructions on how to activate their new CCNY email account.

Reappointments for CCNY Affiliates

1. Complete a PAF: Indicate the new appointment dates on the PAF and submit via the secure online portal: CCNY Affiliate Secure Portal.

• Full Legal Name
• EMPL ID
• Effective Dates, Start of the appointment and End of appointment
• Supervisor name
• Must be signed and dated

2. Submit Written Justification: A detailed justification signed by the department head and submitted via the secure online portal. CCNY Affiliate Secure Portal. Please explain:

• The reason for the appointment, and specific CUNYFirst access/roles needed (e.g., Campus Solutions, Procurement, Finance)
• The funding source for the individual.

Terminations for CCNY Affiliates

1. Complete a PAF: Indicate the separation date on the PAF. And submit via the secure online portal: CCNY Affiliate Secure Portal.

• Full Legal Name
• EMPL ID
• Effective Date, End of appointment
• Supervisor name
• Must be signed and dated

Termination of CCNY Affiliate Access:
To avoid unauthorized access, CCNY Affiliates will automatically lose access to CUNYFirst and all connected systems one week after the end of the appointment date. The department must promptly notify Human Resources when an employee separates from the College to ensure that all access is deactivated.

Should you have any questions, please email  CCNYAffiliate@ccny.cuny.edu or call 212-650-7226.