HEO Screening Committee

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HEO Screening Committee Documents Reference Guide

Below please find important information regarding the required documents for submission for HEO Screening Committee Review and Approval procedure.

Deadline for Document Submission to Human Resources; Please submit the documents to heoscreening@ccny.cuny.edu	HEO Screening Committee Meeting Date
Friday, September 16, 2022	Tuesday, September 27, 2022
Tuesday, October 04, 2022	Wednesday, October 26, 2022
Tuesday, November 08, 2022	Tuesday, November 29, 2022
Tuesday, December 06, 2022	Wednesday, December 21, 2022
Wednesday, January 04, 2023	Wednesday, January 18, 2023
Wednesday, February 01, 2023	Wednesday, February 15, 2023
Tuesday, March 01 2023	Tuesday, March 14, 2023
Tuesday, April 04, 2023	Tuesday, April 18, 2023
Tuesday, May 02, 2023	Tuesday, May 16, 2023
Friday, June 02, 2023	Tuesday, June 13, 2023
Wednesday, June 28, 2023	Tuesday, July 11, 2023

*Please note the meetings are subject to change.

Stage 1: To fill a HEO series vacancy, please follow the steps below:

Submit to HR a (Vacancy Review Board (VRB form ) for review and approval
Once the VRB is approved, HR will notify the department for the next steps
Dept. submits the Recruitment Plan Approval Form and job description to the Office of Diversity and Compliance (ODC). For additional information, please visit: https://www.ccny.cuny.edu/affirmativeaction
ODC approves the recruitment plan, the department and HR are notified and HR begins the job posting process. HR will notify the hiring manager of once the posting goes lives
The Search Committee schedules the charge meeting with ODC and the committee gets access to CUNYfirst
Search Committee interviews and selects finalist and then submits the Search Certification to ODC for review and approval.
ODC notifies the hiring manager and HR of the search certification via email
The approved action must be submitted to HR for HEO Screening Committee review and approval by the deadline listed above. Late submission will be held for the next HEO screening committee meeting.

Stage 2: HEO screening Committee Review and Approval.

Stage 3: HR notifies the Department of the screening results and provide next steps.

Type of HEO Screening Actions		Notes		Required documents
Appointment from a Search	After a search is finalized and certified by the Office of Diversity and Compliance, submit the action to HR.		-Justification (click here for a sample) -Proposed salary -Current and proposed organizational charts -- CUNY Application (part 1 & part 3) - Reference Checklist
Reclassifications	Reclassification is the move to a higher title in the HEO series. For reclassification from Asst. to HEO to HEO Asst. Please follow the link below for additional information: https://www.ccny.cuny.edu/hr/heo-reclassification		- Justification (click here for a sample) - Current & Proposed Job Descriptions - Current & Proposed Organizational Chart - Proposed Salary - Resume - CUNY Application (part 1 & part 3)
Substitute Appointments	Staff may be appointed temporarily to allow continuation of current operations and services and to address emergency situations. Substitute appointments may also be made to cover for individuals on certain leaves. Substitute Appointments are limited to 1 year.		-Justification - Job Description - Recruitment Plan - Current & Proposed Organizational Chart - Proposed Salary - Resume - CUNY Application (part 1 & 3)
Position Approval for New Position	Vacancy Review Board approval (VRB) approval required before HEO Screening Review and approval.		- Justification (click here for a sample) - Job Description - Recruitment Plan - Current & Proposed Organizational Chart - Proposed Salary
Merit Increase	N/A		- Justification (click here for a sample) - Job Description - Current & Proposed Organizational Chart - Proposed Salary - Resume - CUNY Application (part 1 & part 3)
Reassignment/Functional Title Change	Reassignment is a significant change in duties or responsibilities resulting in a new functional title, but no change in HEO series title.		- Justification (click here for a sample) - Job Description - Current & Proposed Organizational Chart - Proposed Salary - Resume - - CUNY Application (part 1 & part 3)
Salary Assignment Differential (self-nomination)	Based on excellence in performance or increased responsibilities within the HEO title.		-Justification from employee’s supervisor is preferred - Job Description - Current & Proposed Organizational Chart - Proposed Salary - Employee’s approved application for differential - Supporting documentation for differential (evaluations, letters of recommendation, etc.) - Resume - CUNY Application (part 1 & part 3)