HEO Screening Committee

HEO Screening Committee Documents Reference Guide

Please find below important information regarding the required documents for submission for the HEO Screening Committee Review and Approval procedures.  

Deadline for Document Submission to Human Resources;
Please submit documents to heoscreening@ccny.cuny.edu

HEO Screening Committee Meeting Date*

Monday, January 8, 2024

Tuesday, January 23, 2024

Monday, February 5, 2024

Thursday, February 22, 2024

Monday, March 4, 2024

Tuesday, March 19, 2024

Monday, April 1, 2024

Tuesday, April 16, 2024

Monday, May 6, 2024

Tuesday, May 21, 2024

Monday, June 3, 2024

Tuesday, June 18, 2024

Monday, July 8, 2024

Tuesday, July 23, 2024

Monday, August 5, 2024

Tuesday, August 20, 2024

*Please note the meetings are subject to change. 

Stage 1:  To fill a HEO series vacancy, please follow the steps below: 

  • Submit to HR a Vacancy Review Board form (VRB) for review and approval
  • Once the VRB is approved, HR will notify the department for the next steps
  • Dept. submits the Recruitment Plan Approval Form and job description to the Office of Diversity and Compliance (ODC). For additional information, please visit: https://www.ccny.cuny.edu/affirmativeaction
  • ODC approves the recruitment plan, the department and HR are notified and HR begins the job posting process.  HR will notify the hiring manager of once the posting goes lives
  • The Search Committee schedules the charge meeting with ODC and the committee gets access to CUNYfirst
  • Search Committee interviews and selects finalist and then submits the Search Certification to ODC for review and approval.
  • ODC notifies the hiring manager and HR of the search certification via email
  • The approved action must be submitted to HR for HEO Screening Committee review and approval by the deadline listed above. Late submission will be held for the next HEO screening committee meeting.  

Stage 2: HEO screening Committee Review and Approval.

Stage 3: HR notifies the Department of the screening results and provide next steps.

Type of HEO Screening Actions 

Notes

Required documents

Appointment from a Search

After a search is finalized and certified by the Office of Diversity and Compliance, submit the action to HR.

- Justification (sample)
- Proposed salary

- Current and proposed organizational charts
- CUNY Applications (part 1 & part 3)
-
Reference Checklist

Reclassifications

Reclassification is the move to a higher title in the HEO series. For more reclassification information, please click here.

- Justification (sample)
- Current and proposed job descriptions

- Current & Proposed Organizational Chart
- Proposed Salary
- Resume
- CUNY Applications (part 1 & part 3)

Substitute Appointments

Staff may be appointed temporarily to allow continuation of current operations and services and to address emergency situations. Substitute appointments may also be made to cover for individuals on certain leaves. Substitute Appointments are limited to 1 year. 

- Justification
- Job description
- Recruitment Plan

- Current & Proposed Organizational Chart
- Proposed Salary
- Resume
- CUNY Applications (part 1 & part 3)

Position Approval for New Position

Vacancy Review Board approval (VRB) approval required before HEO Screening Review and approval.

- Justification (sample)
- Job description
- Recruitment Plan

- Current & Proposed Organizational Chart
- Proposed Salary

Merit Increase

N/A

- Justification (sample)
- Job description
- Current & Proposed Organizational Chart
- Proposed Salary
- Resume
CUNY Applications (part 1 & part 3)

Reassignment/Functional Title Change 

Reassignment is a significant change in duties or responsibilities resulting in a new functional title, but no change in HEO series title.

- Justification (sample)
- Job description

- Current & Proposed Organizational Chart
- Proposed Salary
- Resume
CUNY Applications (part 1 & part 3)

Salary Assignment Differential (Self-Nomination)

Based on excellence in performance or increased responsibilities within the HEO series title.

- Justification from employee's supervisor is preferred
- Job description

- Current & Proposed Organizational Chart
- Proposed Salary
- Employee’s approved application for differential
- Supporting documentation for differential (evaluations, letters of recommendation, etc.)
- Resume
-
CUNY Applications (part 1 & part 3)


Additional Resources:

CCNY Vacancy Review Board Review Form

Justification Sample

CUNY Employment Applications - Part One & Part Three

Reference Check List (fillable PDF)

PSC-CUNY Salary Schedule for HEO Series

Last Updated: 05/16/2024 11:43