HEO Screening Committee Documents Reference Guide
Please find below important information regarding the required documents for submission for the HEO Screening Committee Review and Approval procedures. If you have any questions, please contact heoscreening@ccny.cuny.edu .
Deadline for Document Submission to Human Resources
Monday, February 10, 2025
Monday, March 3, 2025
Tuesday, April 8, 2025
Monday, May 5, 2025
Monday, June 2, 2025
HEO Screening Committee Meeting Date*
Tuesday, February 25, 2025
Tuesday, March 18, 2025
Thursday, April 24, 2025
Tuesday, May 20, 2025
Tuesday, June 17, 2025
*Please note the meetings are subject to change.
Filling a HEO Series Vacancy
Stage 1: To fill a HEO series vacancy, please follow the steps below:
- Submit a Vacancy Review Board form (VRB) for review and approval
- Once the VRB is approved, HR will notify the department for the next steps
- The department must then submit the Recruitment Plan Approval Form and job description to the Office of Diversity and Compliance (ODC). For more details, visit their page here.
- Once the recruitment plan is approved by ODC, both the department and HR will be notified. HR will then initiate the job posting process and notify the hiring manager when the posting is live.
- The Search Committee schedules the charge meeting with ODC and gains access to CUNYfirst
- The Search Committee interviews, selects finalists, and then submits the Search Certification to ODC for review and approval.
- ODC will notify the hiring manager and HR regarding the search certification via email
- The approved action must be submitted to HR for HEO Screening Committee review and approval by the specified deadline listed above. Late submissions will be held for the next HEO Screening Committee meeting.
Stage 2: HEO Screening Committee Review and Approval.
Stage 3: HR will notify the Department of the screening results and provide instructions on the next steps.
Type of HEO Screening Actions
Notes
Required documents
Appointment from a Search
After a search is finalized and certified by the Office of Diversity and Compliance, submit the action to HR.
- Justification (sample)
- Proposed salary
- Current and proposed organizational charts
- CUNY Applications (part 1 & part 3)
- Reference Checklist
Reclassifications
Reclassification is advancing to a higher title within the HEO series. For more details on reclassification, please click here.
Substitute Appointments
Staff may be appointed temporarily to allow continuation of current operations and services or to address emergency situations. Substitute appointments may also be made to cover for individuals on certain leaves. Note that substitute appointments are limited to a maximum of one year.
Position Approval for New Position
Approval from the Vacancy Review Board (VRB) is required before proceeding to the HEO Screening Committee review and approval.
- Justification (sample)
- Job description
- Recruitment Plan
- Current & Proposed Organizational Chart
- Proposed Salary
Merit Increase
N/A
Reassignment/Functional Title Change
Reassignment is a significant change in duties or responsibilities resulting in a new functional title, but no change in HEO series title.
Salary Assignment Differential (Self-Nomination)
Based on outstanding performance or increased responsibilities within the HEO series title.
- Justification from employee's supervisor is preferred (sample)
- Job description
- Current & Proposed Organizational Chart
- Proposed Salary
- Employee’s approved application for differential
- Supporting documentation for differential (evaluations, letters of recommendation, etc.)
- Resume
- CUNY Applications (part 1 & part 3)
Additional Resources
CCNY Vacancy Review Board Review Form
CUNY Employment Applications - Part One & Part Three
Reference Check List (fillable PDF)
Last Updated: 02/11/2025 15:05