HEO Screening Committee Documents Reference Guide
Below please find important information regarding the required documents for submission for HEO Screening Committee Review and Approval procedure.
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Deadline for Document Submission to Human Resources; Please submit the documents to heoscreening@ccny.cuny.edu . |
HEO Screening Committee Meeting Date |
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Monday, August 7, 2023 |
Tuesday, August 22, 2023 |
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Wednesday, September 6, 2023 |
Wednesday, September 20, 2023 |
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Tuesday, October 10, 2023 |
Tuesday, October 24, 2023 |
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Monday, October 30, 2023 |
Tuesday, November 14, 2023 |
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Tuesday, November 28, 2023 |
Wednesday, December 13, 2023 |
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Monday, January 8, 2024 |
Tuesday, January 23, 2024 |
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Monday, February 5, 2024 |
Thursday, February 22, 2024 |
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Monday, March 4, 2024 |
Tuesday, March 19, 2024 |
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Monday, April 1, 2024 |
Tuesday, April 16, 2024 |
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Monday, May 6, 2024 |
Tuesday, May 21, 2024 |
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Monday, June 3, 2024 |
Tuesday, June 18, 2024 |
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Monday, July 8, 2024 |
Tuesday, July 23, 2024 |
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Monday, August 5, 2024 |
Tuesday, August 20, 2024 |
*Please note the meetings are subject to change.
Stage 1: To fill a HEO series vacancy, please follow the steps below:
- Submit to HR a (Vacancy Review Board (VRB form) for review and approval
- Once the VRB is approved, HR will notify the department for the next steps
- Dept. submits the Recruitment Plan Approval Form and job description to the Office of Diversity and Compliance (ODC). For additional information, please visit: https://www.ccny.cuny.edu/affirmativeaction
- ODC approves the recruitment plan, the department and HR are notified and HR begins the job posting process. HR will notify the hiring manager of once the posting goes lives
- The Search Committee schedules the charge meeting with ODC and the committee gets access to CUNYfirst
- Search Committee interviews and selects finalist and then submits the Search Certification to ODC for review and approval.
- ODC notifies the hiring manager and HR of the search certification via email
- The approved action must be submitted to HR for HEO Screening Committee review and approval by the deadline listed above. Late submission will be held for the next HEO screening committee meeting.
Stage 2: HEO screening Committee Review and Approval.
Stage 3: HR notifies the Department of the screening results and provide next steps.
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Type of HEO Screening Actions |
Notes |
Required documents |
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Appointment from a Search |
After a search is finalized and certified by the Office of Diversity and Compliance, submit the action to HR. |
-Justification (click here for a sample) |
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Reclassifications |
Reclassification is the move to a higher title in the HEO series. For reclassification from Asst. to HEO to HEO Asst. Please follow the link below for additional information: |
- Justification (click here for a sample) |
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Substitute Appointments |
Staff may be appointed temporarily to allow continuation of current operations and services and to address emergency situations. Substitute appointments may also be made to cover for individuals on certain leaves. Substitute Appointments are limited to 1 year. |
-Justification |
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Position Approval for |
Vacancy Review Board approval (VRB) approval required before HEO Screening Review and approval. |
- Justification (click here for a sample) |
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Merit Increase |
N/A |
- Justification (click here for a sample) |
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Reassignment/Functional Title Change |
Reassignment is a significant change in duties or responsibilities resulting in a new functional title, but no change in HEO series title. |
- Justification (click here for a sample) |
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Salary Assignment Differential |
Based on excellence in performance or increased responsibilities within the HEO title. |
-Justification from employee’s supervisor is preferred |
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Frequently used forms/ Links:
CCNY Vacancy Review Board Review Form
CUNY Employment Application One (1) and Part Three (3)
Reference Check List (fillable PDF)
Last Updated: 09/19/2023 16:33